Accounts Payable Specialist
Holland & Knight LLP
Accounts Payable Specialist
NOVA Corporation
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
Tech Stack
ERP
About the role
- Review and process vendor, consultant, and subcontractor invoices, ensuring compliance with DDC policy, federal regulations, FAR standards, and contractual terms.
- Accurately process 2-way and 3-way matched purchase orders (POs), validating against contracts and budgets.
- Ensure subcontractor invoices comply with government contracting rules and highlight/track unallowable costs as required.
- Process high-priority employee expense reimbursements in compliance with company policies and government audit requirements.
- Maintain vendor records ensuring 1099 reporting compliance.
- Reconcile vendor accounts and prepare monthly account statements.
- Prepare cash requirements reports for vendor and employee payments.
- Execute weekly vendor and employee payments via e-check, ACH, and online payment portals.
- Generate and submit NACHA files for ACH processing in banking portals.
- Maintain organized and audit-ready electronic filing systems to support compliance and DCAA audits.
- Act as liaison between internal teams, vendors, consultants, and subcontractors to resolve invoicing and payment discrepancies.
- Support audit requests and assist with documentation for DCAA and other government oversight agencies.
- Perform other duties as assigned to support the accounting team and corporate objectives.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field OR High School Diploma with a minimum of five (5) years of relevant AP experience.
- Required: Experience in a government contracting environment, with demonstrated knowledge of FAR, DCAA compliance, and unallowable cost principles.
- Experience with full cycle accounts payable, including 2-way and 3-way PO matching, subcontractor invoicing, and vendor management.
- Familiarity with ERP systems; experience with Deltek CostPoint and/or JAMIS Prime ERP strongly preferred.
- Proficiency with Microsoft Excel and other Microsoft Office applications.
- Strong analytical and critical thinking skills with the ability to identify and resolve discrepancies quickly.
- Excellent written and verbal communication skills for interaction with vendors, subcontractors, and internal stakeholders.
- Ability to manage priorities and meet strict deadlines in a fast-paced environment.
- Highly organized, detail-oriented, and self-motivated, with the ability to work independently and collaboratively across all levels of the organization.
