Manage calendars for appointments, meetings, and field operations
Optimize office processes and implement efficient systems using Jobber and QuickBooks
Pay and record invoices, ensuring accurate general office budget maintenance
Negotiate contracts and pricing with vendors and service providers
Collaborate with ADP for payroll, hiring, benefits, and tax form management
Utilize Jobber to:
- Apply customer tags and fill custom fields for comprehensive data management
- Enroll regular mowing customers in autopay for steady cash flow
Explore AI Receptionist for after-hours call handling
Answer phones and communicate effectively with clients and team members
Perform occasional work-related trips (e.g., bank, office supply store, jobsite check-ins) with mileage reimbursement

Requirements

High school diploma/GED required; some college preferred
Proven experience as an Office Manager, preferably in a home-service-based company
High level of expertise in QuickBooks; experience with Jobber or similar field-based CRM is a plus
General understanding of landscape maintenance, landscape construction, and commercial snow plowing
Proficient in Microsoft Office, Excel, and Outlook and/or Mac/Google Drive equivalent
Excellent time management, problem-solving, and attention to detail
Strong verbal and written communication skills
Ability to work independently from a home office with:
- Personal cell phone
- Dedicated home office/workspace
- Dependable transportation for occasional office/shop visits
Comfortable with a wide variety of tasks and applications
Experience with T-Mobile DIGITS, ADP, or similar VOIP/payroll systems is a plus

Benefits

Flexible hybrid work-from-home schedule
Competitive compensation
Career advancement opportunities
Paid time off
401k match
Mileage reimbursement for work-related trips (excluding office commutes)
Provided with MacBook Pro (Jobber, QuickBooks, T-Mobile DIGITS, ADP)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

QuickBooksJobberMicrosoft OfficeExcelOutlookAI Receptionistdata managementcontract negotiationinvoice processingpayroll management

Soft Skills

time managementproblem-solvingattention to detailverbal communicationwritten communicationindependenceorganizational skillscollaborationcustomer serviceadaptability

Certifications

high school diplomaGED