Northrop Grumman

Administrative Assistant

Northrop Grumman

full-time

Posted on:

Location Type: Office

Location: Palmdale • California • United States

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Salary

💰 $56,000 - $93,400 per year

About the role

  • Provide administrative support to program leadership in a fast-paced environment
  • Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
  • Provide general support to visitors and customers
  • Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
  • Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc…) for both internal and external meetings
  • Order and maintain office supply inventory
  • Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
  • Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
  • Independently coordinate and manage a variety of projects
  • Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
  • Builds successful working relationships with a diverse group of internal employees and external customers
  • Write and distribute email, correspondence memos, letters and forms as required
  • Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner
  • Handle confidential business matters while maintaining an effective and organized administrative system
  • Maintained Operating Unit organizational charts, staffing and seating plans

Requirements

  • High School Diploma and 4 years of related work experience
  • Must have an Active DoD Secret clearance and the ability to obtain special program Access
  • Excellent organizational, verbal, and written communications skills
  • Must have excellent time management and organizational skills with high attention to detail
  • Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook)
  • Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
Benefits
  • Health insurance coverage
  • Life and disability insurance
  • Savings plan
  • Company paid holidays
  • Paid time off (PTO) for vacation and/or personal business
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft Officecalendar managementproject coordinationreport preparationexpense report processingmeeting schedulingdocument managementcorrespondence editinginventory managementevent coordination
Soft Skills
organizational skillsverbal communicationwritten communicationtime managementattention to detailrelationship buildingadaptabilitymultitaskingconfidentialitycustomer service
Certifications
High School DiplomaDoD Secret clearance