Northrop Grumman

Administrative Assistant

Northrop Grumman

full-time

Posted on:

Location Type: Office

Location: Palmdale • California • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $56,000 - $93,400 per year

About the role

  • Provide administrative support to program leadership in a fast-paced environment
  • Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
  • Provide general support to visitors and customers
  • Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
  • Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc…) for both internal and external meetings
  • Order and maintain office supply inventory
  • Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
  • Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
  • Independently coordinate and manage a variety of projects
  • Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
  • Builds successful working relationships with a diverse group of internal employees and external customers
  • Write and distribute email, correspondence memos, letters and forms as required
  • Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner
  • Handle confidential business matters while maintaining an effective and organized administrative system
  • Maintained Operating Unit organizational charts, staffing and seating plans

Requirements

  • High School Diploma and 4 years of related work experience
  • Must have an Active DoD Secret clearance and the ability to obtain special program Access
  • Excellent organizational, verbal, and written communications skills
  • Must have excellent time management and organizational skills with high attention to detail
  • Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook)
  • Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
Benefits
  • Health insurance coverage
  • Life and disability insurance
  • Savings plan
  • Company paid holidays
  • Paid time off (PTO) for vacation and/or personal business

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Microsoft Officecalendar managementproject coordinationreport preparationexpense report processingmeeting schedulingdocument managementcorrespondence editinginventory managementevent coordination
Soft skills
organizational skillsverbal communicationwritten communicationtime managementattention to detailrelationship buildingadaptabilitymultitaskingconfidentialitycustomer service
Certifications
High School DiplomaDoD Secret clearance