Coordinate office/agency activities
Manage agency-related events: create and co-own agency events organized by the support team
Produce communication materials for employees
Support colleagues who are organizing events
Write the agency newsletter "NorsysLive", supported by a staff collective
Help relay agency events to our Community Manager (photos, descriptions of locally organized events, new hires)
Manage general office services: purchase supplies for the agency, ensure employees are involved in maintaining the premises, etc.
Operate the telephone switchboard / answer incoming calls
Manage maintenance contracts for equipment and coordinate on-site service providers (air conditioning, maintenance works, copier, etc.)
Receive and process mail
Assist the Agency management
Receive and validate on-call and scheduled intervention documents (mission orders and intervention requests) and forward them to the head office administrative department
Take part in the weekly Permabiz Committee (meeting attended by the Agency Director, Sales team, Operations team and HR Manager)
Assist in organizing the end-of-year review panel interviews (December)
Help with administrative management of IT equipment to prepare for new hires
Manage personnel administration
Monitor occupational health appointments
Receive and forward new employee files
Centralize sick leave records and ensure they are transmitted to payroll
Create and track activity reports for employees and subcontractors
Approve employees' leave and RTT in NorsysDaily after ROC/HR validation
Manage the schedule of online support shifts in partnership with Emmaus Connect
Assist with the organization of training sessions (printing training materials, attendance sheets, preparing the training room, welcoming participants, arranging breakfasts, etc.)

Requirements

You are completing a Bac+2 or higher (equivalent to a two-year post-secondary diploma) or are seeking an internship for the year, and you intend to continue in a work-study (alternance) program for 2026/2027
You want to commit to a distinctive company with values centered on respect for the environment and people

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

event managementcommunication materials productionadministrative managementpersonnel administrationactivity reportingschedulingtelephone switchboard operationmail processingcontract managementoccupational health monitoring

Soft Skills

coordinationsupportorganizationcommunicationteam collaborationattention to detailproblem-solvingadaptabilityinterpersonal skillscommitment

Certifications

Bac+2 or higher