Team Project Coordinator

Norgine

Team Project Coordinator overseeing healthcare projects at Norgine. Facilitating team coordination, managing schedules, and liaising with stakeholders for successful project execution.

Posted 4/27/2026full-timeMilan • 🇮🇹 ItalyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Coordinate the team of assistants, assigning tasks, balancing workloads and monitoring deadlines, quality and priorities.
Act as the operational point of contact for all departments within ROC Italy.
Fulfil a dual role: supervising and directly managing activities both personally and through the team, according to operational needs.
Monitor and ensure that the team bases its activities on processes, templates and operational SOPs, guaranteeing standardisation and continuous improvement.
Oversee the schedule, deadlines and deliverables of cross-functional projects with regular reporting.
Manage all office-related activities, including the management and preparation of meeting rooms.
Foster alignment and engagement among all colleagues through updates and digital channels.
Overseeing conferences and educational events related activities performed by Norgine external congress management partner.
Direct management of purchase orders and uploads to operational systems.
Management of travel and hospitality for guests, including selection and negotiation with agencies.
Supervision and support for the organisation of focus groups, market research, advisory boards, consultancy and sponsorship.
End-to-end management of contractual processes: liaising with suppliers/associations/professionals.
Supporting the visibility of the company’s image to external stakeholders.

Requirements

What you’ll need

Proven seniority in project/operations coordination within pharmaceutical companies.
Proven experience in sales support and/or conference management within the pharmaceutical sector.
Knowledge of codes and regulations within the pharmaceutical sector.
Managerial skills in team management and workload management.
Collaborative leadership and the ability to create a positive working environment.
Project management, prioritisation and a results-oriented approach.
Problem-solving and the ability to manage multiple projects in dynamic environments.
Clear communication, negotiation and excellent customer service.
Discretion and the ability to interact with all levels of the organisation.
Confidentiality in handling information.

Benefits

Comp & perks

Our benefits may vary per location. Please liaise with the Norgine TA representative to obtain more information.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementoperations coordinationsales supportconference managementcontractual processesmarket researchfocus groupsnegotiationworkload managementprocess standardisation

Soft Skills

collaborative leadershipteam managementproblem-solvingclear communicationcustomer servicediscretionconfidentialitypositive working environmentprioritisationresults-oriented approach