Nordstrom

Executive Assistant 1 – Marketing

Nordstrom

full-time

Posted on:

Location Type: Hybrid

Location: Seattle • Washington • United States

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Salary

💰 $28 - $44 per hour

Job Level

Junior

About the role

  • Own end-to-end calendar management for assigned leaders, including proactive prioritization, preparation, and coordination of meetings and events.
  • Actively assess meeting purpose, participants, and timing to ensure the leader’s time is aligned to top priorities.
  • Anticipate conflicts, identify trade-offs, and recommend solutions before issues arise.
  • Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling.
  • Coordinate the rhythm of the business for the assigned organization – understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees.
  • Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance.
  • Support large‑scale meetings (e.g., leadership forums, Town Halls, planning sessions, recognition meetings) through material creation, scheduling, logistics, and coordination.
  • Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation.
  • Manage expenses, invoices, and administrative processes with accuracy and timeliness.
  • Maintain accurate organizational charts and distribution lists for Inventory Operations teams.
  • Build strong working relationships with Executive Assistants across Marketing, Digital, Merchandising, and other areas of the business.
  • Serve as a trusted connector and information hub, ensuring smooth communication and collaboration.
  • Contribute to continuous improvement of EA best practices, rhythms, and operating standards.

Requirements

  • Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders.
  • Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity.
  • Strong attention to detail and follow-through; you reliably close loops and keep work moving.
  • High degree of proactiveness and task velocity; you see what needs to be done and act.
  • Excellent interpersonal and communication skills; comfortable working with leaders at all levels.
  • Strong organizational and time management skills, with the ability to juggle multiple priorities.
  • Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity.
  • Sound judgment and discretion when handling sensitive information.
  • Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel.
  • A service-oriented mindset and commitment to enabling leaders and teams to do their best work.
Benefits
  • Medical/Vision
  • Dental
  • Retirement and Paid Time Away
  • Life Insurance and Disability
  • Merchandise Discount and EAP Resources
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementadministrative supportmeeting coordinationexpense managementitinerary creationmaterial creationscheduling logisticsorganizational chart maintenanceworkflow streamliningtask management
Soft Skills
attention to detailproactivenessinterpersonal skillscommunication skillsorganizational skillstime managementproblem-solvingrelationship buildingdiscretionservice-oriented mindset