Executive Assistant, Office Administrator

Nordex Group

Executive Assistant & Office Administrator supporting CFO at Nordex, managing executive priorities and office administration tasks in Montreal. Requires bilingualism in English and French.

Posted 7/21/2026full-timeMontreal • 🇨🇦 CanadaMid-LevelSenior💰 CA$85,000 - CA$95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while managing the CFO's calendar and travel logistics. Proficient in preparing communications and materials for executive meetings, with a focus on bilingual communication in English and French.

Highest-signal resume keywords

Calendar ManagementBilingual CommunicationMicrosoft Office Suite ProficiencyTravel Logistics CoordinationInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationOffice AdministrationInventory Management

Soft Skills

Organizational SkillsTime ManagementWritten CommunicationVerbal CommunicationProfessional Presence

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointTeamsZoom

Certifications & Qualifications

High School DiplomaCollege Diploma in Office Administration

Industry Keywords

Executive AssistantC-Suite SupportVendor Relationship ManagementOnboarding LogisticsEvent Coordination

About the role

Key responsibilities & impact

Manage the CFO's calendar with full ownership
Coordinate CFO travel logistics end-to-end
Prepare and submit expense reports on behalf of the CFO
Act as the primary liaison between the CFO and internal departments
Draft, review, and manage confidential correspondence and communications
Prepare briefing materials, agendas, presentations for CFO meetings
Screen and prioritize incoming requests directed to the CFO
Serve as the primary point of contact for the Montreal office
Oversee office supply procurement, inventory management, and vendor relationship management
Support the onboarding logistics for new employees joining the Montreal office
Plan and coordinate internal events including room bookings and catering arrangements

Requirements

What you’ll need

High school diploma required
College diploma or technical certificate in Office Administration, Business, or related field is an asset, not required
3–5 years of experience in an executive assistant, administrative assistant, or office manager role, ideally supporting C-suite or senior leadership
Exceptional organizational and time management skills
Strong written and verbal communication skills in both English and French; bilingualism is required
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing platforms (Teams, Zoom)
Experience managing complex international travel arrangements across multiple time zones
Strong interpersonal skills and a polished, professional presence when interacting with senior leadership, visitors, clients, and external partners

Benefits

Comp & perks

Basic Life and AD&D
Dependent Life
Optional Life & Spousal Optional Life
Optional AD&D
Weekly Indemnity
Long Term Disability
Extended Health Care
Dental Care
RRSP Match - up to $5k based upon what you contribute