Nonviolent Peaceforce

Finance Manager

Nonviolent Peaceforce

full-time

Posted on:

Location Type: Office

Location: Washington D.C. • Washington • United States

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Salary

💰 $84,560 per year

About the role

  • Ensure effective, transparent use of financial resources in compliance with the organization’s policies and procedures, funder requirements, and GAAP.
  • Provide guidance and training to NPUS staff on financial policies and procedures as necessary.
  • Maintain NP’s financial accounts in Quickbooks Online and ensure the timely keeping of financial information and maintaining all financial records.
  • Prepare accurate and timely financial reports and activity statements for staff, donors and other stakeholders.
  • Coordinate with the Head of Mission to ensure compliant procurement policies and practices.
  • Provide financial inputs for grants budget development and donor reports.
  • Review, monitor and manage cashflow and accounts.
  • Ensure close liaison with NP headquarters and ensure timely submission of monthly, quarterly, and annual reports.
  • Flag issues of concern in a timely manner to the Head of Mission.
  • Liaises closely with the Director of Organizational Advancement related to financial management and accounting for Resource Mobilization and Communications.
  • Lead and coordinate the annual budget process for NPUS.
  • Coordinate audits, including contracting auditors, preparing financial and compliance documents for audits, and ensuring that all audit requirements are met.
  • Support the Global Finance team in reviewing the implementation and compliance of the monthly checklist.
  • Prepare and process deposits for weekly bank deposits.
  • Process accounts payable.
  • Ensure efficient operations of the NPUS office including supply and vendor relationships.
  • Liaise with Head of Mission for monthly review of budget versus actual (BVA) report.
  • Close the accounts for the month ensuring that all vouchers and expenses are posted by the end of the month.
  • Ensure monthly closing of accounts and associated reports.
  • Prepare month end reports, including BvA reports and those included in NP’s internal control processes.
  • Ensure that the transit accounts are cleared and reconciled on a monthly basis.
  • Prepare and review monthly reconciliation.
  • Complete monthly bank, and credit card reconciliations.
  • Process semi-monthly payroll. Ensure that deductions and contributions are calculated and accounted for correctly.
  • Ensure payroll processor receives applicable tax notices. Ensure correct cost allocation of payroll.
  • Produce and analyze Budget vs. Actual reports.
  • Review, analyze and monitor Budget vs. Actual income and expenditure.
  • Support the Program team in the preparation and monitoring of program/project budgets.
  • Work with Head of Mission to coordinate the annual program budgeting process.
  • Liaise closely with relevant staff for monthly review and adjustment of Country Program as well as individual project forecasts.
  • Ensure internal controls are implemented throughout the country program with a specific focus on ensuring thorough fraud prevention processes and oversight.
  • Ensure due diligence, oversight and compliance with donor reporting requirements.
  • Coordinate and prepare for grant audits.
  • Process and manage bi-monthly ACH donations.
  • Setup and process monthly rent income and ensure timely collection.

Requirements

  • Minimum of five (5) years’ work experience in finance and grants management within a nongovernmental organization.
  • Minimum qualification is a Bachelor’s degree in Accounting, Finance or equivalent.
  • Experience developing financial policies and procedures to ensure compliance.
  • Experience in setting up and managing administration and finance management systems.
  • Understanding of budgeting, grants management, reporting and audit processes.
  • Commitment to the work of Nonviolent Peaceforce.
  • Experience working in multi-cultural environment.
  • Experience in MS Office, especially in Excel.
  • Experience in QuickBooks or similar accounting software required.
  • Membership on an Accounting Board is an asset.
  • Demonstrated skills and experience in Donor Compliance and Financial Reporting.
Benefits
  • Health insurance
  • Paid time off
  • Professional development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
financial managementgrants managementbudgetingfinancial reportingaudit processescomplianceaccounts payablepayroll processingfinancial policiesfinancial reconciliation
Soft skills
communicationleadershiporganizational skillsinterpersonal skillsmulticultural awarenesstrainingguidanceproblem-solvingattention to detailcollaboration
Certifications
Bachelor's degree in AccountingBachelor's degree in FinanceMembership on an Accounting Board