Nomura

Senior Executive Assistant – 12-month FTC

Nomura

full-time

Posted on:

Location Type: Office

Location: London • United Kingdom

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Job Level

Senior

About the role

  • Provide day-to-day administrative and logistical support to IB Executive committee member
  • Manage / coordinate complex calendars, schedule virtual and in-person meetings, coordinate calls / meetings across multiple time-zones
  • Arrange domestic and international travel including itineraries, logistics accommodation, ground transportation, FX and related expense management
  • Prepare, edit and format presentation materials, pitch books and client documentation (e.g. using PowerPoint, Excel and Word)
  • Handle expense processing, invoice processing and reimbursement in line with the firm’s policies
  • Maintain the highest level of confidentiality and discretion when handling sensitive client or firm information
  • Support onboarding activities for new hires and assist with their set-up / access as well as maintaining team distribution lists
  • Liaise effectively with internal departments (e.g. Finance, HR, Compliance and IT) to ensure seamless execution of admin tasks
  • Provide general office support by covering other assistant’s bankers during absences
  • Telephone duties including comprehensive messages and screening calls
  • To act as a first point of contact for senior leaders, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace

Requirements

  • Proven experience in supporting c-suite level or executive level seniority
  • Relevant experience within Investment Banking front-office environment
  • Ability to work effectively under pressure and in a fast-paced environment
  • Excellent verbal and written communication skills
  • Excellent administration, organisational and prioritisation skills
  • Ability to multi-task effectively and to work on own initiative
  • Effective team player with well-developed interpersonal skills
  • Good awareness of confidentiality
  • Organised and detail-oriented
  • Proficiency in Microsoft Office products
  • Ability to interact confidently at all levels
Benefits
  • Health insurance
  • Pension scheme
  • Paid time off
  • Flexible working hours
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationexpense processinginvoice processingpresentation preparationdocument formattingmulti-taskingconfidentiality awarenessadministrative supportonboarding activities
Soft Skills
communication skillsorganisational skillsprioritisation skillsinterpersonal skillsteam playerdetail-orientedability to work under pressureinitiativeproblem-solvingclient interaction