Executive Assistant

Noda

Executive Assistant managing schedules and communications for the executive team at NODA AI. Involves supporting high-level tasks in a fast-paced startup environment.

Posted 5/18/2026full-timeAustin • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage complex calendars, schedule meetings, and coordinate travel for executives
Prepare and edit correspondence, communications, presentations, and other documents
Act as a liaison between executives, team members, and external partners
Support board meetings, investor updates, and other high-profile engagements
Handle confidential information with discretion and professionalism
Anticipate the needs of executives to ensure smooth daily operations
Serve as the primary point of contact for office operations and facilities.
Oversee office inventory, ordering supplies and ensuring availability of resources.
Coordinate and book domestic and international travel, including flights, hotels, ground transportation, and itineraries for executives
Process and reconcile select employee travel reimbursements in compliance with company policy.
Assist with special projects, events, and team initiatives as needed

Requirements

What you’ll need

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role (experience in a startup or technology company preferred)
Exceptional organizational and time-management skills
Strong written and verbal communication skills
High level of discretion and professionalism
Proficiency with Microsoft Office, and modern productivity tools
Ability to work independently, prioritize effectively, and thrive in a fast-paced environment
A proactive mindset with a strong sense of ownership and attention to detail

Benefits

Comp & perks

Hybrid work environment
Competitive pay
Flexible time off
Generous PTO policy
Federal holidays
Generous health, dental, and vision benefits
Free OneMedical membership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting schedulingtravel coordinationdocument preparationcorrespondence editingpresentation preparationconfidential information handlingreimbursement processinginventory managementevent assistance

Soft Skills

organizational skillstime-management skillswritten communicationverbal communicationdiscretionprofessionalismindependenceprioritizationproactive mindsetattention to detail