Administrative Materials Coordinator – Camps

NMS

Administrative Materials Coordinator managing procurement processes remotely and onsite in Anchorage. Responsible for coordinating foodservice details, inventory management, and vendor communications with a focus on cost control.

Posted 6/25/2026full-timeAnchorage • Alaska • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage ordering systems and oversee procurement processes
Coordinate foodservice details and supply chain requirements and utilize food service management systems effectively
Support remote logistics operations and site coordination
Maintain high level internal and external communications, to include detailed reporting
Provides administrative material status, tracking reports, and data analysis to support operational decision-making and assist procurement and operational team
Reviews material system databases to verify product details, supplier information, and newly added items to ensure accuracy, appropriate coding, and alignment with approved vendor agreements.
Assists culinary leadership in maintaining accountability for stock orders by reviewing purchase patterns, validating product selections, and ensuring alignment with budget and contract pricing.
Conduct product reviews to validate pricing, substitutions, and approved vendor compliance.
Visits local retail and wholesale stores in Anchorage and surrounding areas to perform real-time price comparisons on comparable food service and housekeeping items to validate vendor pricing and sourcing decisions.
Audits food service and housekeeping supply pricing to ensure competitive rates, contract compliance, and cost control.
Facilitates coordination and clear communication between vendors, procurement, and operational teams to resolve pricing discrepancies, product issues, and supplier concerns.
Handles price validation processes, including reviewing quotes, verifying cost changes, documenting adjustments, and ensuring proper system updates.
Assists in identifying cost-saving opportunities and recommending alternative products or sourcing strategies when appropriate.
Performs responsibilities in accordance with established policies, plans, and procedures to effectively support the Director of Procurement and client project requirements.
Responds to requests from procurement staff, camp management, chefs, and vendors in a timely and professional manner.
Assists accounts payable personnel by verifying pricing accuracy and providing supporting documentation required to process invoices.

Requirements

What you’ll need

High School Diploma or GED equivalent or ten (10) years Materials Coordinator experience will be considered.
Minimum three (3) years’ experience field material coordinator experience required.
Experience must include shipping/receiving/warehousing materials.
Familiarity with inventory and catalog management system platforms.
Strong analytical skills and ability to coordinate effectively with internal teams and external partners to ensure seamless operations.
Experience in inventory management.
Food service ordering experience required.
Advanced skillset with Microsoft Office Suite (Microsoft Word, Excel, Outlook).
Excellent communication skills.
Ability to work independently and across distributed teams.
Driver’s License and an acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy.
Must pass all pre-employment contract requirements which may include but are not limited to: criminal background check, drug test, physical and fit for duty assessment and hearing test.
Applicants not located near a testing facility are responsible for paying for travel to the nearest testing facility.
Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
Contract requires employees to read, write, speak, and understand English.

Benefits

Comp & perks

Driving is required for this position, including travel to vendor locations and local businesses in Anchorage and the surrounding area.
Travel to remote sites in Alaska is required for this position (approximately 30%).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

materials coordinationinventory managementdata analysisfood service orderingshippingreceivingwarehousingcost controlprice validationreporting

Soft Skills

analytical skillscommunication skillscoordinationindependenceteam collaborationproblem-solvingattention to detailprofessionalismaccountabilitycustomer service

Certifications

High School DiplomaGEDDriver’s License