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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, providing effective support to senior leaders through calendar management, meeting coordination, and stakeholder communication. Proficient in document preparation, expense reporting, and project tracking to ensure timely delivery of departmental objectives.
Highest-signal resume keywords
Calendar ManagementMeeting CoordinationDocument PreparationExpense ReportingStakeholder Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative SupportProject CoordinationProofreadingTravel ArrangementsPurchase Order Management
Soft Skills
CollaborationOrganizational SkillsAttention to DetailCommunication Skills
Certifications & Qualifications
Associate’s DegreeBachelor’s Degree
Industry Keywords
Subject Matter ExpertEvent AdministrationLogistics CoordinationExpense ReportingStakeholder Management
About the role
Key responsibilities & impact- Provide direct administrative and operational support for 2–3 senior leaders and the broader department
- Provide calendar support for supported VPs, including scheduling, coordination across stakeholders, and managing changes and conflicts.
- Coordinate and support department and VP meetings, including scheduling, agenda support, logistics (rooms/virtual links), materials, and follow-up actions.
- Manage internal stakeholder relationships as the primary point of coordination for department communications, inputs, meeting logistics, and follow-through; coordinate with external stakeholders as needed.
- Composes, edits, and proofreads documents, presentations, reports, letters, and forms for leadership.
- Makes travel arrangements for Vice Presidents as directed.
- Manages and submits monthly Pcard expense reporting to finance for Vice Presidents.
- Submits and owns the purchase order/request process and obtains required signatures.
- Provide organized and effective resources for the department, including maintaining shared materials and coordinating access to key information.
- Collaborates with NMDP administrative staff to accomplish overall administrative objectives and meet the business needs of the department and organization.
- Serve as a key subject matter expert (SME) for assigned department projects and operational initiatives, translating requirements into clear deliverables and timelines.
- Own delivery of assigned milestones by tracking action items, surfacing risks and dependencies, and providing routine status reporting to department leadership and partners.
- Provide conference and event administration support, including venue coordination, attendee logistics, catering arrangements, and post-event reconciliation (e.g., invoices, documentation, and follow-up items).
Requirements
What you’ll need- Associate’s degree (AA) through Bachelor’s degree preferred; equivalent combination of education and relevant experience may be considered.
- Minimum of 3+ years of related experience serving as a department SME, coordinator, or executive/administrative support role.
Benefits
Comp & perks- NMDP offers regular, full-time employees medical, dental, vision, life and disability, accident/critical illness/hospital, well-being, legal, identity theft and pet benefits.
- Retirement, paid time off/holidays, leave and incentive plans are also offered to eligible employees.