Proposal Manager

Niyam IT

Proposal Manager leading development of government proposals at Niyam IT, Inc. Collaborating across teams to deliver compliant proposals on time from a hybrid location in Fairfax, VA.

Posted 4/17/2026full-timeFairfax • Virginia • 🇺🇸 United StatesSeniorLeadWebsite

About the role

Key responsibilities & impact

Lead and manage the full proposal lifecycle from opportunity identification and bid/no-bid decisions through submission and post-submission activities.
Interpret and analyze solicitation requirements (e.g., RFPs, RFIs, RFQs, IDIQs, GWACs) and develop compliance matrices and response outlines.
Develop and manage proposal schedules, storyboards, kickoff meetings, status calls, and color team reviews (Pink, Red, Gold).
Coordinate with internal stakeholders, including business development, capture, pricing, contracts, and subject matter experts (SMEs) to gather and validate content.
Oversee the writing, editing, and formatting of technical, management, and past performance sections.
Ensure proposals are fully compliant with solicitation instructions, evaluation criteria, and government regulations (FAR, DFARS).
Maintain version control and document management throughout the proposal process using tools like SharePoint, MS Teams, or proposal management software.
Support post-submission activities such as clarifications, orals, and final proposal revisions (FPRs).
Maintain a library of reusable proposal content and best practices to support future bids.

Requirements

What you’ll need

US Citizenship and ability to obtain public trust if needed
Bachelor’s degree in Business, Communications, English, or related field.
10+ years of experience in federal government proposal management, preferably in IT, professional services, or defense contracting.
Strong understanding of the federal acquisition process and proposal best practices (Shipley, APMP, or equivalent).
Exceptional project management, organizational, and multitasking skills.
Excellent written and verbal communication skills, with strong attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and proposal collaboration tools.
Experience with GSA Schedules, GWACs, and IDIQ proposal responses.
Familiarity with federal contracting vehicles and agencies (e.g., DoD, DHS, HHS, GSA).
Ability to work onsite 2-3 days per week at the Fairfax, VA office.

Benefits

Comp & perks

Flexible Work Hours
Remote Work
Career Growth
Great People
Great Environment
Diversity & Inclusion

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal managementcompliance matricestechnical writingproject managementfederal acquisition processproposal best practicesGSA SchedulesGWACsIDIQ proposal responsesattention to detail

Soft Skills

organizational skillsmultitasking skillswritten communicationverbal communicationleadershipcollaboration

Certifications

Bachelor’s degreeAPMP certificationShipley certification