Fleet Manager, Insurance Claims, Indirect Sourcing Specialist

Nilfisk

Fleet Manager overseeing daily management of Nilfisk's vehicle fleet and handling insurance claims. Leading compliance, cost efficiency, and reporting on fleet performance and safety metrics.

Posted 4/25/2026full-timeBrooklyn Park • Minnesota • 🇺🇸 United StatesMid-LevelSenior💰 $55,300 - $69,100 per yearWebsite

About the role

Key responsibilities & impact

Manage the company’s vehicle fleet lifecycle, including acquisition, assignment, maintenance, and disposal
Monitor fleet performance, fuel usage, mileage, and operating costs to optimize efficiency and reduce expenses
Coordinate preventive maintenance schedules and ensure timely repairs to minimize downtime
Maintain accurate fleet records such as registration, licensing, inspections, warranties, and service histories
Develop and implement fleet policies, procedures, and safety protocols
Serve as the primary point of contact for all fleet-related insurance claims, including accidents, damage, theft, and liability incidents
Initiate, track, and manage insurance claims from first notice of loss (FNOL) through final resolution
Collaborate with drivers, supervisors, and insurance carriers to gather incident documentation, statements, photos, and police reports
Monitor claim progress, negotiate settlements when needed, and ensure timely reimbursement from insurers
Review estimates, repair invoices, and adjust reports for accuracy and cost control
Ensure all fleet operations comply with federal, state, and local regulations (DOT, OSHA, state DMV requirements, etc.)
Conduct regular safety audits, driver training, and post-incident reviews to mitigate risk and prevent future incidents
Track and report on fleet safety metrics, claim trends, and loss ratios
Maintain proper documentation for audits, insurance renewals, and internal reporting
Manage relationships with repair shops, leasing partners, rental agencies, telematics providers, and insurance carriers
Coordinate vehicle rentals or replacements during repairs or downtime
Work closely with Finance, HR, Safety, and Operations to support organizational goals
Maintain accurate fleet databases and insurance claim logs
Prepare regular reports on fleet performance, costs, claims status, and KPIs for leadership
Use telematics and fleet management software to drive productivity, safety, and compliance
Support the execution of indirect procurement activities across the Americas region in alignment with global indirect category strategies

Requirements

What you’ll need

Bachelor’s degree in business administration, Logistics, Risk Management, or related field preferred (or equivalent experience)
3–5+ years of experience in fleet management, insurance claims, transportation, or a related area
Experience with commercial insurance claims strongly preferred
Strong knowledge of fleet operations, vehicle maintenance, and regulatory requirements
Familiarity with insurance claim handling processes, terminology, and documentation
Excellent communication and negotiation skills
Strong analytical and problem ‑ solving abilities
Proficiency with fleet management systems, telematics, and Microsoft Office tools
Ability to manage multiple priorities in a fast-paced environment
Attention to detail
Customer service mindset
Process-driven and highly organized
Ability to work independently and cross ‑ functionally
Strong judgment and decision ‑ making skills

Benefits

Comp & perks

Health, Dental, Vision
Basic and Supplemental Life
Critical Illness and Accident Insurance
Flexible Spending Accounts
Health Savings Account with Company Contribution
401K with Company Match
Long and Short Term Disability
Employee Assistance Program
Legal Plan
Parental Leave
Paid Vacation and Sick Time
Paid Volunteer Day
Tuition Reimbursement
Wellness Reimbursement
Scholarship opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

fleet managementinsurance claims managementvehicle maintenanceregulatory complianceanalytical skillsproblem-solvingdocumentationreportingcost controlsafety audits

Soft Skills

communication skillsnegotiation skillsattention to detailcustomer service mindsetorganizational skillsindependent workcross-functional collaborationjudgmentdecision-makingability to manage multiple priorities

Certifications

Bachelor’s degree in business administrationBachelor’s degree in LogisticsBachelor’s degree in Risk Management