Nicoya

Accounting Manager

• Co-ordinate and manage the accounting, payroll, and administration for company and company subsidiaries as assigned
• Oversee daily banking activities and financial processes, ensuring all transactions are accurately recorded and reconciled in a timely manner.
• Prepare journal entries and ensure all bank transactions are properly accounted for
• Manage the processing and posting of transactions, including invoices, receipts (checks, wires, EFTs, credit cards), journals and related reports.
• Oversee credit card usage, transaction verification, reporting, and timely payment of statements; provide oversight for subsidiary credit card processes.
• Record bank transactions and bank reconciliations
• Prepare monthly reconciliations for all balance sheet accounts with the Finance team
• Manage the financial controls & reporting of the order cycle, including customer purchase orders and commercial agreements.
• Sales administration including: vendor and other registrations, coordination with customer and sales team, etc.
• Maintaining the accounts receivable ledger including customer follow-ups
• Maintaining the link between the inventory management system and the accounting system from order to COGS
• Posting all month-end adjustments including but not limited to: prepaids, capital assets and amortization, accruals, interest adjustments, etc.
• Manage other financial responsibilities, including corporate financial and payroll reporting (HST, EHT, WSIB, 1099), month-end closing process and business plan.
• Ensure that a complete and accurate set of accounting records is maintained according to Generally Accepted Accounting Principles and following corporate procedures.
• Review and approve employee expense reimbursement reports and enter into the payroll system for payment processing
• Monitor the company’s cash activity and provide oversight of subsidiary cash activity to support effective cash flow management.
• Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory standards across all entities.
• Assist with the preparation of funding applications and claims for government programs such as IRAP and SR&ED
• Other miscellaneous administrative tasks