Program Support Specialist – Support to US Advisory Council on Human Trafficking

Nickol Global Solutions

Program Support Specialist aiding U.S. Department of State contract implementation.

Posted 6/19/2026part-timeWashington • Virginia, Washington • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Supporting project administration, including travel coordination, visa processing, vendor payment requests, invoicing, approvals, and updating of project-related trackers.
Processing travel and expense reports, including time and expense reports and other client-related reports.
Reviewing consultant and/or Advisory Council member invoices for correctness and verify that deliverables are achieved in a timely manner.
Drafting and monitoring consulting, employment, and subcontract agreements, including modifications.
Coordinating with project team to compile agendas for weekly teleconference and other project-related meetings.
Completing data entry of invoices (consultants, vendors, sub-awardees) as requested.
Assisting with travel arrangements for Advisory Council members and other team members, as relevant.
Assisting and supporting communication to project team and client.
Communicating scopes of work, policies, and allowances/benefits for team members and Advisory Council members.
Assisting with copy-editing and review of deliverables to clients, ensuring proper English diction, grammar, formatting, and 508 compliance (Section 508 Amendment to the Rehabilitation Act of 1973).
Assisting with budget monitoring, level-of-effort utilization, invoices, subcontractors’ costs, expense reports, deliverables, etc., to monitor compliance with contract and NGS’s regulations.
Ensuring completeness of project documentation by saving relevant documents and approvals to SharePoint files.
Supporting all aspects of event / meeting execution, including setup, A/V support, note-taking, and clean-up, focusing on detail and client satisfaction.
Performing other duties and responsibilities as assigned.

Requirements

What you’ll need

A bachelor’s degree in political science, international studies, public policy, economics, communications, or related field required.
Minimum 1 to 3 years of relevant administrative or professional work experience; at least one (1) full year of that experience should be related to contracts, project management, financial management, or similar experience.
Demonstrated ability to communicate clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills; excellent customer service skills, particularly in written communications.
Demonstrated ability to handle routine administrative tasks and operational issues, often with competing requirements and strong attention to detail.
Ability to work independently and as part of a team.
Client-focused, attention to detail, committed to excellence in product development.
Demonstrates emotional intelligence and cultural awareness.
Demonstrates resourcefulness in problem-solving; initiative to learn new skills; and a genuine curiosity in the work NGS undertakes.
Demonstrated proficiency in using all Microsoft Office applications
English fluency.
US Citizen.

Benefits

Comp & perks

health insurance
retirement plans
paid time off
flexible work arrangements
professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project administrationtravel coordinationvisa processingvendor payment processingdata entrybudget monitoringcontract managementfinancial managementcopy-editingcompliance monitoring

Soft Skills

communication skillscross-cultural communicationcustomer serviceattention to detailteamworkclient-focusedemotional intelligenceresourcefulnessproblem-solvinginitiative