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Executive Assistant to the President & CEO – Staff Director
NFPAExecutive Assistant providing strategic operational assistance to the President and Senior Team at NFPA. Coordinating schedules, communications, and organizational priorities.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
calendar managementtravel coordinationexpense reportingexecutive correspondencepresentation preparationreport writingagenda preparationmeeting minutesbudget trackingvendor coordination
Soft Skills
time managementconfidentialitycommunication skillsinterpersonal skillsemotional intelligenceinitiativecollaborationattention to detailjudgmentrelationship building
Tools & Technologies
Microsoft OfficeWordExcelPowerPointOutlookTeams
Certifications & Qualifications
Bachelor's degree
Industry Keywords
executive supportstrategic initiativesorganizational prioritiesleadership meetingsboard meetingsinvestor relationsadministrative processesspecial projectscorporate eventsconfidential documentation
About the role
Key responsibilities & impact- Manage and optimize the CEO & Senior team’s complex calendar, including executive meetings, board engagements, travel, and strategic priorities.
- Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
- Prepare executive correspondence, presentations, reports, and briefing materials.
- Serve as a gatekeeper by prioritizing requests, resolving scheduling conflicts, and ensuring effective time management.
- Maintain strict confidentiality regarding corporate, financial, personnel, and strategic matters.
- Support execution and tracking of strategic initiatives and organizational priorities.
- Coordinate leadership meetings, executive off-sites, board meetings, and investor-related activities.
- Prepare agendas, meeting materials, minutes, and follow-up action items.
- Monitor deadlines, deliverables, and executive commitments across departments.
- Partner with senior executives to ensure alignment on priorities and communications.
- Serve as a liaison between the President, executive leadership, board members, clients, and external stakeholders.
- Facilitate professional communication across all levels of the organization.
- Draft and edit high-level communications on behalf of the President.
- Build strong relationships with internal and external business partners.
- Oversee administrative processes to improve executive office efficiency.
- Coordinate special projects and corporate events as assigned.
- Manage records, contracts, and confidential documentation.
- Support budget tracking, invoice approvals, and vendor coordination for the executive office.
Requirements
What you’ll need- Bachelor’s degree required, with a minimum of five years of experience providing executive-level support in a fast-paced environment.
- Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
- Demonstrated technical aptitude and the ability to navigate multiple systems in support of the President and Senior Team.
- Exceptional communication and interpersonal skills, supported by a high degree of emotional intelligence.
- Demonstrated initiative and the ability to work effectively both independently and collaboratively.
- Strong sense of urgency, exceptional attention to detail, and a commitment to achieving high-quality results.
- Proven ability to manage multiple priorities and exercise sound judgment in assessing risk, importance, urgency, and organizational impact.
Benefits
Comp & perks- comprehensive benefits