Office Manager
NextGen Security
full-time
Posted on:
Location Type: Office
Location: Miramar • Florida • United States
Visit company websiteExplore more
About the role
- Maintaining the office, timesheet reconciliation, general office needs, ordering office supplies, and support for the various departments within the Florida office.
- Order all needed office supplies.
- Manage mail distribution, incoming phone calls, and general front-office tasks.
- Coordinate office visitors and conference room schedules.
- Plan and execute internal and external events for employees and customers.
- Weekly time sheet review and reconciliation for payroll and operations.
- Own the Office Manager portion of the new employee onboarding process and terminated employee procedures.
- Place orders for clothing with clothing vendor, manage clothing store with counterparts in various offices.
- Book travel for technicians as requested.
- Oversee training process including registration of employees, follow-up on renewals, and maintaining training database for the region.
- Manage drug testing, alcohol testing, and background check requirements for local resources based on customer requirements.
- Reconcile office credit card in expense software monthly.
- Oversee philanthropic efforts for the Florida office.
- Book new jobs and ensure accurate documentation of project details, customer purchase orders, and invoicing requirements.
- Organize and maintain project documentation in Teams, including folder structures and onboarding packages.
- Collaborate with sales teams to collect missing information and ensure all project requirements are met.
- Assist with administrative tasks as assigned by General Manager and Director of Operations.
Requirements
- 5+ Years of Experience
- Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company
- Must possess a positive attitude and be willing to interact with customer, co-workers and other personnel at all times
- Ability to manage multiple projects at a time while paying strict attention to detail
- Commitment to integrity and to the Company Standards and Procedures
- BA/BS degree or equivalent.
Benefits
- 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
timesheet reconciliationoffice managementevent planningemployee onboardingtraining managementproject documentationexpense software reconciliationdrug testing managementbackground check managementcustomer invoicing
Soft Skills
effective communicationpositive attitudecustomer interactionattention to detailintegrityprofessionalismcollaborationmultitaskingorganizational skillsproblem-solving
Certifications
BA/BS degree