Newton Europe

Senior Personal Assistant, Consumer Cluster Support

Newton Europe

full-time

Posted on:

Location Type: Hybrid

Location: Kingston Bagpuize • 🇬🇧 United Kingdom

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Salary

💰 £35,000 - £40,000 per year

Job Level

Senior

About the role

  • Provide proactive and efficient PA support to the Consumer Chief of Staff.
  • Manage complex diaries, schedule meetings and events (internal/external, including board meetings, appraisals, reviews, interviews, and team sessions).
  • Coordinate and book complex travel and accommodation.
  • Submit timecards and expenses promptly.
  • Provide holiday cover for other Senior Personal Assistants.
  • Maintain databases and filing systems, including OneView Contacts Management System.
  • Ensure stakeholders are aware of and action important tasks and deadlines.
  • Uphold best practice in executive support, driving continuous improvement across the team.
  • Work with the Chief of Staff on the creation of board and leadership team meeting agendas, sending requests for agenda items and reminders for pre-reads.
  • Support Senior Cluster Support Manager (SCSM) on key meeting logistics; act as delegate for SCSM at meetings when required.
  • Send reminders and set drumbeat for actions from key meetings.
  • Organise Cluster Review Days and Nights, including agenda logistics, presenter coordination, and on-the-day support.
  • Own the cluster communications and events calendar, ensuring timely cascade of key messages.
  • Manage the cluster performance pack process, working with stakeholders to ensure timely completion and distribution.
  • Support marketing events, acting as a bridge between the marketing team and Consumer Executive Support Team for travel and accommodation logistics.
  • Oversee governance processes for key activities in the cluster.
  • Manage monthly Business Partner catch-ups, including tracking responses and prompting for agendas.
  • Prepare monthly cascade updates, consolidating content from various contributors.
  • Provide PA holiday cover as required.

Requirements

  • At least 2 years’ demonstrable experience in a Personal/Executive Assistant role supporting multiple senior stakeholders.
  • Experience managing diaries for at least three senior stakeholders and coordinating high volumes of activities, especially travel and accommodation.
  • Strong project management or PMO experience is desirable.
  • Ability to think ahead, anticipate needs, and adapt to changing priorities.
  • Exceptional organisational and coordination skills; able to multi-task and organise others.
  • Excellent oral and written communication skills; a collaborative team player.
  • Calm under pressure, adaptable, and responsive in a fast-paced environment.
  • Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
  • Discretion, confidentiality, and attention to detail are essential.
  • Proactive, “can do – will do” attitude, with a JDI (Just Do It) mindset.
  • Ability to quickly learn new IT systems and processes.
  • Experience working in a high-performing, ambitious environment is an advantage.
Benefits
  • Life Assurance
  • Income Protection
  • Pension contributions
  • 27 days holiday (not including bank holidays)
  • Profit share scheme
  • Social calendar with Spring activity days and Christmas events

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
diary managementtravel coordinationevent planningproject managementdatabase managementtimecard submissionexpense managementagenda creationstakeholder managementperformance tracking
Soft skills
organizational skillscommunication skillsadaptabilitymulti-taskingcollaborationattention to detaildiscretionproactivitycalm under pressureanticipation of needs