Production Coordinator

Newsela

Production Coordinator supporting Newsela’s in-house multimedia studio's content initiatives. Managing productions to ensure organized projects, from concept to final delivery.

Posted 7/9/2026contractRemote • 🇺🇸 United StatesJuniorMid-Level💰 $57,600 - $66,240 per yearWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Maintain and update Airtable production trackers for all video projects (status, assignments, delivery dates, feedback cycles).
Track progress across writing, design, illustration, animation, audio, and post-production phases.
Manage daily and weekly status reports, flagging risks, blockers, and deadlines.
Schedule internal and external production syncs, reviews, talent VO records and feedback sessions as needed.
Maintain Slack channel communication for projects updated and organized.
Organize and version-control all project assets (scripts, storyboards, illustrations, animation files, VO, music, exports) across Google Drive / Frame.io.
Ensure naming conventions and folder structures are followed consistently across the team.
Coordinate delivery of final assets to appropriate internal and external stakeholders.
Serve as the day-to-day point of contact for freelance animators, illustrators, and audio engineers.
Collect invoices, contracts, and W-9s; route them through Newsela’s vendor process.
Track freelancer assignments, deliverables, and availability.
Support onboarding of new contractors into workflows and toolkits.
Help document and refine production processes for animation and multimedia projects.
Support implementation of new workflow tools or integrations (e.g., AI-assisted asset tagging, Airtable automations).

Requirements

What you’ll need

2–4 years experience as a Production Coordinator or Production Assistant in animation, educational media, or digital video production.
Familiarity with animation production stages, script, storyboard, animatic, layout, animation, final delivery.
Strong project management and organizational skills with proficiency in Airtable, Google Workspace, and Adobe Creative Cloud.
Clear and professional communication with internal teams and external vendors.
Ability to multitask across multiple active projects in a fast-paced environment.

Benefits

Comp & perks

Comprehensive medical benefits with employer contribution to premiums and to HSA accounts.
Additional benefits such as gym reimbursement, pet insurance, free access to the Calm app, Rocket Lawyer and more to help you stay healthy: mind, body, and soul.
We provide a monthly tech stipend to support your WFH needs!
Inclusive benefits to support you and your family, including parental leave, fertility support, adoption, and more!
Invest in your future with our 401(k) plan, which includes a employer match to help you build long-term financial security.
Flexible PTO, paid sick time off, company holidays plus winter break (Dec 24th - Jan 1st).
Newsela offers an annual learning and development allowance to employees to attend external training sessions, classes, workshops, conferences, and educational materials to foster professional growth within their current role and career aspirations at Newsela.
No matter your role or department, the work you do each day helps share the future of education and improves the lives of students and teachers.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Project ManagementAnimation Production StagesVersion ControlAsset OrganizationInvoice Processing

Soft Skills

Clear CommunicationMultitaskingOrganizational Skills