Executive Assistant

Newcode.ai

Executive Assistant supporting senior leadership at Newcode.ai, a legal tech company transforming legal work. Managing schedules and logistics in a fast-paced startup environment.

Posted 5/25/2026full-timeDublin • 🇮🇪 IrelandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Attend meetings with and on behalf of senior leaders — taking clear, structured notes and following up on action items
Manage complex calendars, travel logistics, and scheduling across time zones and borders
Prepare meeting materials, agendas, briefing notes, and presentations
Draft and proofread internal and external correspondence
Coordinate across teams in Ireland, Norway, Sweden, Denmark, and US
Handle sensitive and confidential matters with full discretion
Support onboarding of new hires, event planning, and ad hoc operational tasks
Identify ways to improve processes and reduce friction for the operational team

Requirements

What you’ll need

3+ years of experience as an Executive Assistant, PA, or in a similar senior support role
Outstanding written and verbal communication skills in English
Positive, and has a can-do attitude
Extremely organized, with strong attention to detail and the ability to handle multiple priorities
Comfortable working in a fast-paced, high-growth startup environment
Discreet and trustworthy
Tech-savvy: confident using tech tools and not afraid to figure it out
A self-starter who takes initiative

Benefits

Comp & perks

Culture of trust and excellence: Be part of a team that values reliability, respect, and initiative, where everyone’s contribution matters and diversity drives creativity.
Collaborative environment: Work with talented, driven peers on bleeding-edge legal engineering solutions with real-world impact.
Growth and ownership: Shape your role as we grow. Take ownership and drive outcomes from the start of your journey.
Inclusive culture of excellence and trust: We reward initiative, respect, integrity, and teamwork, and are committed to building a global, inclusive team. Your drive, curiosity, and ideas matter more than your background.

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

written communicationverbal communicationorganizational skillsattention to detailmulti-taskingdiscretiontrustworthinessinitiativepositive attitudeadaptability