New York City Tourism + Conventions

Manager, Trade Shows and Events

New York City Tourism + Conventions

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • 🇺🇸 United States

Visit company website
✨ AI Apply
Apply

Salary

💰 $88,200 - $110,250 per year

Job Level

JuniorMid-Level

About the role

  • Source, evaluate, and secure venues for events and trade shows.
  • Manage onsite registration operations, including staff scheduling and attendee flow.
  • Confirm and manage all food & beverage menus and requirements.
  • Oversee A/V needs and coordinate logistics with venues and external partners.
  • Serve as the primary onsite point of contact, providing leadership and direction to staff.
  • Lead planning for smaller trade shows (e.g., MeetNY, Connect Marketplace), serving as the primary coordinator.
  • Take the lead on Sales Mission planning, including logistics, partner coordination, and event flow.
  • Align with internal departments to support and elevate their large-scale events, ensuring consistent processes and high-quality execution.
  • Partner with the Events Department Coordinator on invitation content, timelines, guest lists, and communication strategies for broader company events.
  • Develop, manage, and reconcile event budgets, ensuring cost efficiency and financial accountability.
  • Track expenses, vendor invoices, and deliverables to support transparent and accurate reporting.
  • Manage all aspects of the RSVP system as an overarching initiative, ensuring the correct system is used, troubleshooting and resolving issues.

Requirements

  • Excellent communications and interpersonal skills
  • Excellent people and networking skills
  • Ability to be flexible and handle change well
  • Knowledge of F&B
  • Experience in the Hospitality Industry
  • Confidence to build and maintain solid relationships
  • Ability to perform under minimal supervision and work extended/irregular hours including nights and weekends as necessary to ensure that deadlines are met
  • Proficiency in Excel, Microsoft Office, Power Point, knowledge of Splash, Simple View, Basecamp & Slack.
Benefits
  • Hybrid Schedule: 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote.
  • Generous Time Off: PTO days and sick time.
  • Holidays: up to 12 paid company holidays, plus extended Winter Break.
  • Floating Holiday: 1 per year, front-loaded.
  • Healthcare: Premium medical, dental, and vision plans, plus HRA and DCA.
  • Retirement & Development: Retirement savings plan and professional development opportunities.
  • Perks: Quarterly cell phone credit to subsidize your plan and monthly transit/commuter allowance.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event managementbudget managementlogistics coordinationRSVP system managementA/V coordinationfood and beverage management
Soft skills
communication skillsinterpersonal skillsnetworking skillsflexibilityrelationship buildingability to work under minimal supervision