Executive Assistant

• Manage complex and frequently changing calendars across three EVPs; schedule internal and external meetings with precision and confidentiality.
• Anticipate scheduling conflicts and prioritize meetings based on strategic importance.
• Coordinate meeting logistics, including space reservations, virtual links (Zoom/Teams), catering, and materials preparation.
• Handle expense report processing and reconciliation (via Expensify) for the three EVPs.
• Provide travel coordination support (minimal travel expected; EVPs may book directly).
• Maintain organized digital and physical filing systems; help standardize shared drives for each EVP’s area.
• Assist with data entry and updates in the organization’s CRM as needed, supporting larger departmental projects or clean-up efforts.
• Maintain an organized tracking system for invoices, recurring deadlines (all-staff meetings), key deliverables, and ongoing initiatives across departments.
• Schedule and coordinate external and internal meetings as needed (e.g., Committees of the Membership, cross-department working groups, members and/or clients).
• Prepare agendas, track attendance, take meeting notes, and document key action items as needed.
• Support follow-up communication and ensure deliverables are completed on schedule.
• Support the organization of PowerPoint presentations and briefing materials.
• Assist in compiling departmental updates or data summaries for leadership meetings.
• Assist with registrations, RSVPs, and tracking attendance for conferences, member events, or industry engagements involving the EVPs.
• Provide occasional onsite support for high-level meetings or events hosted by NYC Tourism + Conventions.
• Screen and organize high-volume email correspondence; flag urgent or time-sensitive requests and help prioritize responses.
• Serve as a liaison between the EVPs and internal teams, ensuring clear and timely communication.
• Compile meeting minutes as directed.

Executive Assistant

Executive Assistant

Executive Assistant – President, North America

Executive Assistant

Senior Executive Assistant

Executive Assistant