Nevoya

Billing & AR Specialist – Part-Time, Contract

Nevoya

part-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $20 per hour

About the role

  • Review and process completed freight orders daily using Nevoya’s internal transportation management system (TMS).
  • Access and verify order information (load IDs, order numbers, pro numbers, and rate confirmations) for accuracy.
  • Retrieve supporting paperwork (BOLs, PODs, rate confirmations) from internal systems, dispatch text platforms, or physical copies.
  • Cross-check documentation to ensure all charges, accessorials, and identifiers match between the TMS and customer requirements.
  • Generate invoices, confirm accuracy, and attach required supporting documents.
  • Upload invoices and paperwork to customer portals or send directly to accounts payable contacts.
  • Save and organize all completed billing documents in Dropbox for backup, audit, and reference.
  • Track and document submission deadlines for different customers and adjust workflows to meet them consistently.
  • Monitor aging reports and follow up with customers on overdue invoices.
  • Record payments received and reconcile them against billed amounts in coordination with accounting.
  • Maintain accurate records of all billing and payment activity to support month-end close and financial reporting.
  • Collaborate with the finance and operations teams to resolve discrepancies quickly.
  • Maintain an organized and repeatable process to ensure billing stays current and prevents backlogs.
  • Document customer-specific billing procedures and update them as needed.
  • Identify opportunities to automate or streamline repetitive tasks.
  • Support the internal teams in the event of any audits and reporting cycles.

Requirements

  • At least 3 years of experience in billing, invoicing, or accounts receivable - ideally within trucking, logistics, or transportation operations.
  • Strong attention to detail with the ability to manage high volumes of documentation and data accurately.
  • Proficiency with transportation management systems (TMS) and customer billing portals.
  • Familiarity with document management tools (Dropbox or equivalent) and basic spreadsheet functions for reconciliations.
  • Excellent communication skills, both written and verbal, especially in customer and team interactions.
  • Highly organized, dependable, and able to manage time effectively in a fast-paced environment.
  • A proactive mindset and ownership mentality - you notice discrepancies and fix them before they cause problems.
  • Alignment with Nevoya’s mission to accelerate the transition to zero-emission freight.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
billinginvoicingaccounts receivabledata reconciliationdocumentation managementinvoice generationfinancial reportingprocess automationworkflow managementattention to detail
Soft Skills
communicationorganizational skillsdependabilitytime managementproactive mindsetownership mentalitycollaborationproblem-solvingadaptabilitycustomer service