Executive Assistant

Netomi

Executive Assistant providing key support to Netomi's Executive Leadership Team in a fast-paced environment. Coordinating schedules and managing communication across teams for a leading AI company.

Posted 5/28/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage complex, high-volume calendars across multiple executives, including scheduling, prioritization, and conflict resolution
Coordinate internal and external meetings across time zones, ensuring alignment and efficiency
Prepare executives for meetings with relevant context, materials, and follow-ups
Handle travel coordination, expense management, and logistics for executive activities
Track and manage action items, ensuring timely follow-up and execution
Support day-to-day administrative needs with a high level of accuracy and responsiveness
Serve as a key point of coordination across teams, helping drive alignment and communication
Partner with stakeholders across HR/Operations, Finance, Partnerships & Channels, and GTM to ensure priorities move forward
Support planning and execution of internal meetings, offsites, and key initiatives
Anticipate executive needs and proactively address issues before they arise
Navigate shifting priorities and ambiguity with flexibility and sound judgment
Operate with urgency while maintaining attention to detail and quality
Handle sensitive information with the highest level of confidentiality and professionalism
Serve as a trusted partner to executives in managing internal and external communications

Requirements

What you’ll need

5–8+ years of experience supporting senior executives (VP+ / C-level preferred)
Prior experience in a startup or high-growth environment strongly preferred
Proven ability to operate in fast-paced, dynamic environments with shifting priorities
Exceptional organizational and time management skills
Strong communication and stakeholder management capabilities
High level of discretion and professionalism
Experience supporting multiple executives simultaneously
Experience working across global teams and time zones (NA preferred)
Familiarity with tools such as Google Workspace, Slack, Zoom, and expense management systems (i.e., Ramp)

Benefits

Comp & perks

Work directly with executive leadership in a high-growth AI company
Play a critical role in enabling company-wide execution and impact
Be part of a fast-paced, high-ownership culture with significant growth opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationexpense managementaction item trackingmeeting preparationlogistics managementconflict resolutiontime managementstakeholder management

Soft Skills

organizational skillscommunication skillsdiscretionprofessionalismflexibilityattention to detailproactive problem-solvingurgencyconfidentiality