Senior Office Administrator

Nestle

Senior Office Administrator at Nestlé Health Science overseeing administrative support for laboratory functions. Managing supplies, procurement activities, and coordination between teams for efficient operations.

Posted 7/14/2026full-timeLower Gwynedd Township • Pennsylvania • 🇺🇸 United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support, procurement processes, and inventory management within laboratory environments. Proficient in maintaining organized records and ensuring compliance with operational standards.

Highest-signal resume keywords

Office ManagementLaboratory OperationsProcurement ProcessesVendor ManagementInventory Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportRecord KeepingSupply Chain ManagementPurchase Order CreationBudget Monitoring

Soft Skills

CommunicationOrganizational SkillsProblem-Solving

Tools & Technologies

MS OfficeERP SystemsInventory Management Systems

Industry Keywords

Laboratory EnvironmentCompliance RequirementsCost OptimizationVendor Onboarding

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Provide day-to-day administrative support to laboratory leadership and staff
Coordinate meetings, calendars, travel arrangements, and site logistics
Maintain organized records, documentation, and filing systems (digital and physical)
Manage internal communications and ensure timely dissemination of relevant updates
Support onboarding and offboarding activities for employees, contractors, and visitors
Oversee office supply inventory levels and ensure adequate stock at all times
Establish reorder thresholds and maintain supply tracking systems
Identify opportunities for standardization and cost optimization
Coordinate with vendors to ensure timely delivery and issue resolution
Support purchasing activities in alignment with company procurement policies
Create and track purchase orders (POs), ensuring accuracy and timely processing
Liaise with procurement, finance, Legal and vendors to resolve invoicing and payment issues
Assist with vendor onboarding, documentation, and compliance requirements
Monitor spend against budget and identify cost-saving opportunities
Manage inventory of laboratory consumables, reagents, and general lab supplies
Coordinate with lab teams to forecast supply needs based on usage and project timelines
Ensure critical materials are available to avoid operational disruptions
Track expiration dates, storage conditions, and compliance requirements
Support implementation of inventory management systems and best practices

Requirements

What you’ll need

3-5 years of experience in office management, laboratory operations, or administrative support
Bachelor's degree in Business Administration, Life Sciences, or related field preferred
Experience supporting procurement processes and vendor management preferred
Familiarity with laboratory environments and supply requirements strongly preferred
Proficiency in MS Office (Excel, PowerPoint, Outlook) and ERP systems (e.g., SAP)

Benefits

Comp & perks

Opportunities for professional development
Dynamic career paths
Robust development opportunities
Benefits that support physical, financial, and emotional wellbeing