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ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
calendar managementagenda creationdeck creationprocess automationmilestone trackingexecutive communicationconfidentiality managementworkflow organizationproject management
Soft Skills
detail orientedorganizational skillsprioritization skillsjudgmentdiscretioncommunication skillsrelationship buildingadaptabilityproblem-solving
Tools & Technologies
Microsoft 365OutlookTeamsAsanaAI tools
Industry Keywords
high-growth environmentsenior executive supportcross-functional coordinationleadership team meetingssensitive information handling
About the role
Key responsibilities & impact- Act as a trusted strategic partner to CFO and CMO by proactively managing priorities, calendars, and time allocation to ensure focus on the highest-impact work.
- Anticipate needs and remove friction by staying several steps ahead - surfacing risks, flagging tradeoffs, and resolving issues before they slow the business.
- Own complex calendar management for CFO and CMO.
- Support meeting preparation for CFO’s and CMO’s leadership team meetings, including agenda creation, gathering pre-reads, identifying outcomes and next steps, and ensuring follow ups.
- For the CFO’s and CMO’s full team meetings, facilitate deck creation across their leaders, including creating deck templates and ensuring team members complete their respective sections.
- Provide light support with managing CFO’s and CMO’s inboxes.
- Support execution of key initiatives by coordinating cross-functional meetings, tracking milestones, and helping leaders stay aligned on priorities.
- Manage internal and external communications on behalf of leaders with sound judgment, clarity, and discretion.
- Drive operational rigor by organizing workflows, improving and automating processes, and introducing structure as the organization scales, leveraging AI to improve your effectiveness and efficiency.
- Coordinate travel and logistics efficiently and cost-consciously, ensuring leaders are prepared and productive while on the move.
- Handle sensitive information with the highest level of confidentiality, professionalism, and trust.
- Serve as a connector across the organization, building strong relationships and helping teams move faster together.
Requirements
What you’ll need- 5+ years of experience supporting senior executives in a fast-paced, scaling company or high-growth environment.
- Detail oriented, exceptional organizational and prioritization skills, with the ability to manage ambiguity, shifting priorities, and multiple stakeholders.
- Moves quickly and expects others to move quickly as well.
- High judgment and discretion, with a track record of handling sensitive information and operating as a trusted partner.
- Strong written and verbal communication skills, with the ability to draft correspondence, prepare executive briefs, and represent leaders in communications with clarity and professionalism.
- Comfort with, and excitement about, leveraging AI to improve your effectiveness and efficiency.
- Comfort with modern tools and workflows (e.g., Microsoft 365 (Word, Excel, PowerPoint), Outlook, and Teams; experience with project management tools such as Asana) and a mindset for continuous improvement.
Benefits
Comp & perks- Competitive Base and Incentive Plan
- Stock Options
- Health and Welfare Plans*
- Life and Disability Plans*
- Retirement Plan*
- Unlimited Flexible Paid Time Off, including your birthday off!