Events Specialist
Neostella
full-time
Posted on:
Location Type: Hybrid
Location: Guadalajara • Mexico
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About the role
- Support and lead end-to-end production for large-scale conferences and proprietary events across the global events portfolio
- Develop and manage detailed event timelines, production plans, and run-of-show structures
- Oversee staging, audiovisual production, immersive elements, and on-site execution logistics
- Serve as on-site production lead for Tier 2 events and co-lead for Tier 1 flagship events
- Build and manage a strong vendor ecosystem, including production partners, agencies, and venue contacts
- Negotiate vendor contracts and manage costs while maintaining high production quality
- Track and manage event budgets with strong financial discipline and transparency
- Translate brand narrative and strategic objectives into engaging, customer-centric event experiences
- Elevate sponsor activations and executive stage experiences to maximize engagement and impact
- Ensure consistency in event quality and experience across all tiers of the events portfolio
- Identify opportunities to innovate and optimize event formats as the program scales
- Support the development of scalable playbooks, processes, and operational frameworks for event execution
Requirements
- 5+ years of progressive experience in B2B event management or production
- Proven experience leading complex, high-budget event productions
- Strong vendor negotiation skills and experience managing event budgets
- Ability to manage multiple high-stakes events simultaneously in a fast-paced environment
- Experience executing conferences, customer events, and large-scale activations
- Strong organizational and project management skills with exceptional attention to detail
- Comfort operating in high-growth environments where priorities evolve quickly
- Excellent communication and collaboration skills across cross-functional teams
- Strong English fluency (written and spoken)
Benefits
- Health insurance
- Flexible vacation time
- Birthday leave
- Christmas bonus (25 days)
- Tenure bonus
- English classes
- In-Office benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event managementproduction planningbudget managementvendor negotiationaudiovisual productionevent logisticsproject managementtimeline developmentcustomer-centric event designprocess optimization
Soft Skills
leadershiporganizational skillsattention to detailcommunication skillscollaborationadaptabilityfinancial disciplinestrategic thinkingproblem-solvinginnovation