Workforce Planner

Neko Health

Workforce Planner ensuring clinics are staffed at Neko, a preventive care company. Managing schedules and tracking staffing metrics for operational efficiency.

Posted 7/28/2026full-timeStockholm • 🇸🇪 SwedenMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in scheduling and rota coordination within multi-site healthcare operations, utilizing Quinyx for efficient workforce management and payroll reconciliation. Strong analytical skills in Excel support data-driven staffing decisions and operational efficiency.

Highest-signal resume keywords

Quinyx AdministrationScheduling/Rota CoordinationExcel ProficiencyPayroll ReconciliationMulti-Site Healthcare Operations

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling CoordinationData AnalysisTimesheet ReconciliationWorkforce Management SystemsAutomation Configuration

Soft Skills

Excellent Communication SkillsAttention to DetailDeadline Management

Tools & Technologies

QuinyxExcelHRIS

Industry Keywords

Healthcare OperationsShift-Based OperationsPayroll Data Flow

About the role

Key responsibilities & impact

Own accurate, on-time bi-weekly/monthly rota publication for all assigned Swedish clinics, with late changes, swaps, and backfills handled without service disruption.
Establish daily tracking of open shifts and coverage gaps across assigned clinics, with escalation to bank pools and agency partners triggered before gaps affect throughput.
Administer Quinyx (locations, roles, templates, policies, leave rules) for assigned clinics and configure at least one automation that measurably reduces manual admin time (Tech-enabled, human-centred).
Deliver a reliable weekly staffing pack (coverage %, overtime, additional hours, tardiness, utilisation, variance vs plan) that clinic and market leadership use to make staffing decisions.
Reduce payroll queries and adjustments through cleaner timesheet reconciliation and consistent HRIS-to-payroll data flow.

Requirements

What you’ll need

Experience in scheduling/rota coordination, clinic operations, or workforce administration.
Comfortable in Excel: filters, lookups, pivot basics, conditional formatting; able to analyse CSVs and spot anomalies.
Hands-on experience with a WFMS/scheduling system (e.g. Quinyx, Deputy, UKG, Rotageek) or a strong, demonstrable appetite to learn one fast.
Excellent written and verbal communication skills in English.
Demonstrated ownership of detail-heavy, deadline-driven admin work (the “last mile” that keeps a rota accurate).
Multi-site healthcare or shift-based operations background (preferred).
Direct Quinyx experience specifically, rather than an adjacent WFMS (preferred).
Prior exposure to payroll reconciliation or HRIS-to-payroll data flows (preferred).

Benefits

Comp & perks

Equal Opportunity & Inclusion Statement: Neko Health is committed to inclusive hiring and member-first care. We welcome candidates from all backgrounds and encourage you to request reasonable adjustments to support your application.