Administering end-to-end payroll processing for salaried and hourly employees, ensuring strict accuracy in earnings, deductions, and net pay calculations.
Review and validate timekeeping records, overtime, bonuses, and deductions.
Maintain payroll records and ensure proper documentation of employee changes (new hires, terminations, promotions, etc.).
Accurately calculate and process payroll adjustments, including but not limited to bonuses, commissions, retroactive pay, deductions, garnishments, leave of absence and benefit withholdings.
Preparing and filing all relevant payroll tax returns, payments, and statutory reports as required by federal, state, and local authorities.
Prepare payroll related journal entries to ensure all payroll elements are accurately recorded in the general ledger.
Perform balance sheet reconciliations of payroll related GL accounts.
Work with state agencies on registrations and various tax notices.
Respond to associate payroll inquiries and other stakeholders in a timely and professional manner.
Partner with Human Resources and Benefits teams to reconcile payroll with benefits enrollments and deductions.
Collaborating proactively with Human Resources, Finance, and external auditors to resolve complex payroll issues and support audits or compliance reviews.
Conducting regular internal reviews and staying current with changes to tax legislation, wage laws, and best practices within payroll administration
Support year-end payroll activities, including W-2 and other tax filings.
Other duties as assigned.

Requirements

Associate’s in Accounting required
Bachelor’s degree preferred
3 years’ experience in payroll processing, preferably in a medium-to-large multi-state organization, required
Comprehensive knowledge of payroll tax regulations, wage and hour laws, and relevant compliance frameworks required
Remote position the ideal candidate will be in CST or EST time zone
Advanced proficiency with payroll and accounting software (e.g., ADP, Paychex, SAP, Oracle, or similar platforms) required
Advanced proficiency in Microsoft Excel and other reporting tools required.

Benefits

Top of the industry benefits for Health, Dental, and Vision insurance
20 days paid time off
4 weeks paid parental leave
9 paid holidays
401K company match of up to 5% - No vesting requirement
Adoption Assistance Program
Flexible Spending Account
Educational Assistance Plan and Professional Membership assistance
Referral Bonus Program – up to $750!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

payroll processingpayroll tax regulationswage and hour lawspayroll adjustmentsbalance sheet reconciliationsjournal entriestax filingscompliance reviewsreporting toolsadvanced proficiency in Microsoft Excel

Soft Skills

attention to detailcommunicationcollaborationproblem-solvingtimelinessprofessionalism

Certifications

Associate’s in AccountingBachelor’s degree