Lead the end-to-end development and submission of ~6–8 proposals/SOQs per month, including writing, editing, and formatting.
Coordinate Go/No-Go decisions, proposal schedules, and responsibilities to maintain clarity and accountability.
Maintain and improve NSD’s CRM (VantagePoint) and core content libraries (resumes, project descriptions, templates).
Ensure brand, formatting, and content consistency across all external-facing materials.
Step in to directly produce or edit proposal content during peak volume or when timelines are tight.
Build and maintain organized, accessible systems for content reuse, version control, and file structure.
Administer templates and workflows for proposals, project sheets, resumes, and other marketing assets.
Track and report on BD and marketing KPIs using CRM and other internal tools.
Lead post-submission debriefs and document lessons learned to improve future performance.
Supervise and mentor the Proposal Coordinator; coordinate work assignments, status tracking, and deadlines.
Communicate clearly with technical staff and project managers to gather inputs and reduce last-minute delays.
Serve as point of contact for brand standards and outbound marketing materials.
Coordinate logistics and branded materials for conferences, events, and public engagements.
Provide light support for social media and other external-facing content (with room to grow).

Requirements

Bachelor’s degree in marketing, journalism, communications, or related field
7–10 years of experience in AEC, environmental consulting, or similar technical services
Proven experience managing proposals and directly producing high-quality proposal content
Strong writing, editing, formatting, and organizational skills
Familiarity with CRM systems (VantagePoint preferred), SharePoint, and version control
Proficiency in Microsoft Office and Adobe Creative Suite (InDesign in particular)
Experience mentoring or coordinating junior staff or contractors

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal writingeditingformattingcontent managementversion controlKPI trackingproject managementcontent reuseMicrosoft OfficeAdobe Creative Suite

Soft Skills

organizational skillscommunication skillsmentoringleadershipaccountabilityclaritycollaborationproblem-solvingtime managementattention to detail

Certifications

Bachelor's degree in marketingBachelor's degree in journalismBachelor's degree in communications