Administrative Assistant, Construction
Natives of Kodiak, Inc.
full-time
Posted on:
Location Type: Office
Location: Del Rio • Texas • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Assist in general clerical functions
- Supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.
- Takes meeting notes and action items during meetings and performs basic follow-up.
- Assisting in administrative functions of project-related assignments including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout.
- Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions and responsibilities.
- Prepare and maintain contracts, construction documents and billing for projects and maintain all documentation.
- Great communication skills with contractors and 3rd party clients is very important.
- Knowledge of OSHA reporting a plus.
- Special event and project planning and coordination as requested.
- Enhance and present a positive image of the company and a professional manner toward employees, staff, and the public.
- Perform all other duties as assigned by the supervisor.
Requirements
- Minimum 2 years experience in corporate office administration supporting multiple managers.
- Minimum 2 years of direct experience in Construction administration.
- Minimum 2 years of experience performing complex clerical duties.
- Advanced training in typing and general office procedures.
- Ability to communicate effectively orally and in writing.
- Software skills in Microsoft Office.
- Viewpoint Construction Software experience a plus
Benefits
- Competitive salary
- 401k with Company Match
- Medical/Dental/Vision Benefits
- Employee and Family Assistance Program (EAP)
- Short- and long-term disability
- Health care and dependent care spending accounts
- Paid Vacation, Sick Leave and Holidays
- Life insurance and more
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
clerical functionsproject logisticsmeeting notesproject planningtrackingdocumentationcontract preparationconstruction documentsbillingOSHA reporting
Soft skills
communication skillsorganizational skillsteam collaborationprofessionalismfollow-upevent planningcoordinationinterpersonal skillsproblem-solvingattention to detail