Executive Administrative Assistant, Ambassador Council Liaison

National Forest Foundation

Executive Assistant providing high-level support to the Chief Advancement Officer and Ambassador Council at NFF. Coordinating meetings, travel, and communication for organizational leadership and Board.

Posted 7/3/2026full-timeRemote • 🇺🇸 United StatesSeniorLead💰 $85,000 - $95,625 per yearWebsite

About the role

Key responsibilities & impact

Provide high-level administrative support to the CAO, including managing an extremely active calendar of appointments, scheduling meetings, and coordinating travel arrangements.
Assist Executive Assistant to the CEO/President in organizing 4 Board Meetings per year.
Assist in coordinating meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in-person Board meetings.
Operate as staff lead for the Ambassador Council meeting to provide coordination and communication with Council, NFF President & CEO, and Chief Advancement Officer in cultivating and managing Council prospects.
Create and maintain efficient records of Ambassador Council member and candidate background information, outreach, and interactions.
Prepare and edit correspondence, communications, presentations, and other documents, sometimes confidential and facilitate signing personalized messages from the Executives at NFF.
Arrange complex and detailed travel plans, itineraries, and agendas.
Prepare and compile documents for travel-related meetings, working with appropriate project managers when necessary.
Assist in outreach to current and potential donors on behalf of the CAO.
Accurately complete expense reports.
Provide logistical assistance with advancement related events.
Work with the CAO and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance the execution of the President/CEO/Boards vision and Management Team's strategic efficacy.
Maintain communication contact records for the CAO within the appropriate databases.
Organize agenda/materials for bi-weekly Advancement Direct Report meeting.
Provide scheduling support.
Prepare key briefings for meetings.

Requirements

What you’ll need

Bachelor's degree in related field or equivalent experience.
Seven or more years of administrative experience at the executive level.
Experience working with corporate or non-profit boards/volunteers/board management.
Proven experience in Microsoft Office365, Outlook, Word, Excel, and PowerPoint.
Commitment to the mission of the NFF.
Must be authorized to work in the United States.
Ability to travel within the United States 25 to 30% within a year.

Benefits

Comp & perks

Medical and dental insurance paid at 75% by the organization for you and any dependents.
Vision insurance paid 50% by the organization for you and any dependents.
Health savings account (HSA) with employer contributions between $1,878-$3,750 per year.
Healthcare and dependent care flexible spending accounts (FSA).
Employee assistance program (EAP) at no cost.
403(b) retirement plan with a 5% employer match after one (1) year of service.
Short-term and long-term disability insurance at no cost.
Basic life and AD&D insurance at no cost, with voluntary life insurance options.
Whole life insurance at a discounted rate.
Employees start with 35 days of annual leave, sick leave, personal leave and holidays (annual leave accrual rates increase with years of service).
Family & medical leave for up to sixteen (16) weeks with up to four (4) weeks paid.
Professional development reimbursement for up to $1,000 per year.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementMeeting CoordinationTravel ArrangementExpense ReportingDocument PreparationLogistical AssistanceData Management

Soft Skills

CommunicationOrganizational SkillsInterpersonal Skills