Executive Assistant – Chief Operating Officer, Vice President of Legislative and Governmental Affairs

National Association of State Boards of Accountancy

Executive Assistant supporting the COO and VP of Legislative Affairs at NASBA. Focus on administration and communication with professional groups and regulators.

Posted 7/28/2026full-timeNashville • Tennessee • 🇺🇸 United StatesLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support for C-level executives, including calendar management, communication, and document management. Proficient in Microsoft Office and project management, with strong interpersonal skills and attention to detail.

Highest-signal resume keywords

Administrative Support For C-Level ExecutivesMicrosoft Office ProficiencyProject Management ExpertiseVerbal And Written Communication SkillsInterpersonal And Relationship Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingDocument ManagementProject ManagementMeeting Planning

Soft Skills

Highly OrganizedDetail-OrientedResourceful Team PlayerAbility To Work AutonomouslyMission Focused

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelAdobe AcrobatAssociation Management Software

Industry Keywords

C-Level Executive SupportLegislative AffairsGovernmental AffairsConfidential Data ManagementMeeting Logistics

About the role

Key responsibilities & impact

Manage the administration of the offices of the Chief Operating Officer (COO) and Vice President of Legislative and Governmental Affairs (VP-LEG).
Complete a broad variety of administrative tasks for the COO & VP-LEG, including managing calendars, completing expense reports, composing correspondence, and arranging detailed travel plans.
Work closely with the COO & VP-LEG to keep informed of upcoming commitments and responsibilities.
Manage communications on behalf of the COO & VP-LEG with external professional groups and regulators.
Coordinate and monitor meeting appointments and logistics, including obtaining necessary reservations and AV equipment needs.
Work with the NASBA legal team to assist COO in the contract review process.
Support the COO & VP-LEG in document management.

Requirements

What you’ll need

Bachelor's degree preferred
Preferential consideration given to those with 3-5+ years of experience supporting C-level executives.
Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint and Excel, and Adobe Acrobat a plus.
Willing to gain in-depth working knowledge and proficient use of association management software for member information purposes.
Project management and planning expertise.
Expert level verbal and written communication skills.
Strong interpersonal and relationship management skills.
Highly organized, deadline oriented, mission focused.
Detail-oriented.
Must be able to maintain confidence of highly confidential data and documents.
Highly resourceful team player with ability to also effectively work autonomously.
Meeting planning or hospitality experience is a plus.

Benefits

Comp & perks

Medical/Dental/Vision
Health Reimbursement Account (HRA)
Life Insurance
Short-Term & Long-Term Disability
Numerous Voluntary Policies
Employee Assistance Program
401(k) Plan (NASBA contributes 5.7% of employee’s salary)
Flexible work plan benefit $100 monthly allowance.
Parking paid on days in the office.
Holidays (13 days)
Paid leave time - (prorated based on hire date and earned on an accrual basis)
Vacation Leave (15 days)
Sick Leave (12 days)
Personal Days (3 days)
Flex Spending Account (FSA)
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