Executive Assistant

Nardello & Co.

Executive Assistant providing administrative support to senior Managing Directors at a global investigative firm. Responsibilities include calendar management, correspondence, and business development support.

Posted 6/8/2026full-timeNew York City • New York • 🇺🇸 United StatesSeniorLead💰 $95,000 - $110,000 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support to multiple senior Managing Directors
Manage calendars and contacts
Answer phones, route calls, and take messages
Monitor project status and compile updates for senior leadership
Book domestic and international travel
Process billable time entries
Create and process expense reports
Create and format documents in Word, Excel, PowerPoint, and Acrobat
Complete conflict and sanctions checks
Organize documents for use with clients, judges, and/or opposing counsel
Maintain accurate contact lists in Salesforce and support client intake
Create and manage records in Salesforce
Draft engagement letters and track their execution
Support case management tasks for the team
Prepare weekly reports of active matters and accounts receivable
Collaborate with Finance and Business Development personnel on reports and client events

Requirements

What you’ll need

Minimum 7 years of client-facing executive support experience in a professional services environment
Experience as a legal secretary performing paralegal functions or paralegal performing administrative assistant functions preferred
Exceptional organizational and project management skills, with strong attention to detail
Excellent written and verbal communication skills
Demonstrated ability to anticipate and solve problems
Ability to work independently and collaborate with teams
Ability to manage multiple priorities simultaneously
Proficiency in MS Office required; Salesforce experience a plus
Bachelor's degree a plus

Benefits

Comp & perks

Competitive compensation and benefits package

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportproject managementdocument formattingconflict checkssanctions checksexpense reportingbillable time processingclient intakecase managementreport preparation

Soft Skills

organizational skillsattention to detailwritten communicationverbal communicationproblem-solvingindependenceteam collaborationmultitasking

Certifications

Bachelor's degree