Executive Assistant
Nardello & Co.
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $110,000 - $125,000 per year
Job Level
Lead
About the role
- Manage and optimize the Office Head’s schedule and calendar.
- Prepare agendas, distribute preparatory materials, and document meeting outcomes with follow-up tracking.
- Collaborate with Finance and Business Development & Marketing teams to prepare monthly New York Office update reports.
- Coordinate execution of the New York Office business plan, to include tracking client outreach and managing thought leadership projects.
- Maintain accurate contact lists and oversee conflict checks and client intake process for the Office Head.
- Create and manage CRM records related to opportunities, proposals, and active matters.
- Support case management tasks for the New York team, tracking budgets, work-in-progress (WIP), staffing, and deadlines.
- Prepare weekly reports of the team’s active matters, utilization levels, accounts receivable, and financial updates and flag items requiring the Office Head’s attention.
- Plan, budget, and execute staff and client events, and client gifting and acknowledgement activities, in coordination with Operations and Business Development & Marketing teams.
Requirements
- Minimum 7 years of executive support experience in a global, client-facing environment; professional services preferred.
- Exceptional organizational and project management skills, with strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaborate across domestic and international teams.
- Proficiency in MS office; Salesforce, a plus.
- Bachelor’s degree a plus.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive supportproject managementCRM managementbudget trackingcase managementreport preparationclient outreachconflict checksschedulingagenda preparation
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationindependencecollaborationteamworkevent planningclient relationsfollow-up tracking
Certifications
Bachelor's degree