Executive Assistant, Program Coordinator – Maternity Cover
Nansen
contract
Posted on:
Location Type: Remote
Location: Remote • ⛩ Anywhere in Asia
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage CEO’s calendar and triage incoming requests (Slack, email, invites)
- Coordinate virtual meetings across global time zones with internal and external stakeholders
- Handle personal admin for the CEO (e.g., medical appointments, insurance, logistics)
- Manage all travel logistics, including the CEO’s personal travel (flights, accommodations, itineraries)
- Coordinate inbound media and external interview requests
- Support administrative processes such as KYC documentation
- Coordinate board meetings and oversee timelines, scheduling, preparation of materials and decks
- Own coordination of recurring leadership meetings by preparing agendas with the CEO
- Publish the weekly Leads Digest summarizing leadership updates
- Maintain key operational rhythms, such as PED planning cycles and URL for CEO’s weekly PPP meeting
- Support the VP of People & Programs in executing key company-wide and leadership events
- Own end-to-end preparation of monthly All Hands: draft the agenda, build the skeletal deck, coordinate content with DRIs
Requirements
- Prior experience as an Executive Assistant to a high-performing executive
- Must be familiar with Notion, Google Workspace, and Slack
- Proactive and able to work independently
- Detail-oriented with a proactive communication style
- Strong follow-through and ability to manage competing priorities
Benefits
- Health insurance
- Flexible work arrangements
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
proactivedetail-orientedstrong follow-throughability to manage competing prioritiesindependent workproactive communication