Office Manager – Executive Assistant

Nabla

Office Manager / Executive Assistant ensuring smooth office operations at Nabla. Responsible for executive support, office management, and people team support in New York City.

Posted 7/22/2026part-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $36 - $44 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing office operations, vendor relationships, and executive support. Proficient in Google Workspace and familiar with collaboration tools to enhance office efficiency.

Highest-signal resume keywords

Office Management ExperienceCalendar ManagementVendor Relationship ManagementEvent CoordinationConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office ManagementExpense ReportingOnboarding Process ManagementInventory ManagementTravel Booking

Soft Skills

Exceptional Organizational SkillsStrong Written CommunicationStrong Verbal CommunicationProactive Problem SolvingDiscretion and Sound Judgment

Tools & Technologies

Google WorkspaceNotionSlackExpense Platforms

Industry Keywords

Office OperationsExecutive AssistantStakeholder CommunicationTeam Coordination

About the role

Key responsibilities & impact

Serve as the primary point of contact for all office operations in NYC
Collaborate closely with the Global Office Manager in Paris
Manage vendor relationships and handle supply ordering and inventory
Own the onboarding and offboarding process for office access
Coordinate office-wide events and team lunches
Provide calendar management and scheduling support for the CEO and COO
Support planning and execution of all-hands meetings
Book travel and prepare detailed itineraries
Handle expense reporting and reconciliation
Act as a reliable point of contact for internal and external stakeholders
Partner with the Head of People on special projects
Help coordinate new hire onboarding logistics.

Requirements

What you’ll need

3+ years of experience in an office management, executive assistant, or operations role
Exceptional organizational skills
Strong written and verbal communication skills
Proactive and solutions-oriented
Discretion and sound judgment when handling confidential information
AI fluent with proficiency with Google Workspace; familiarity with tools like Notion, Slack, and expense platforms is a plus
Located in or able to commute to our NYC office.

Benefits

Comp & perks

Flexible work arrangements
Professional development opportunities