Executive Assistant

myTomorrows

Executive Assistant supporting CCO in New York for health tech company myTomorrows. Handling complex calendars, travel planning, and office management responsibilities.

Posted 4/24/2026part-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $60,080 - $73,296 per yearWebsite

About the role

Key responsibilities & impact

Provide high impact Executive Business Assistant support to the CCO, managing complex, high volume calendars and preparing executives for meetings and priorities.
Serve as a key coordination hub for internal and external stakeholders, ensuring smooth communication across the NYC office and global teams (including People & Culture in Amsterdam).
Own domestic and international travel planning, including logistics, accommodations, visas, and itineraries.
Support day-to-day NYC office operations, including office supplies, workspace coordination, and light office management.
Plan and execute team events, offsites, and leadership meetings with attention to budget, experience, and operational excellence.
Proactively improve time management, prioritisation, and administrative processes to increase executive efficiency.
Contribute to special projects and initiatives aligned with company priorities and culture, working cross-functionally as needed.
Apply a working understanding of clinical trials, Expanded Access, and the broader healthcare landscape to support executives effectively and anticipate context-specific needs.
Leverage AI tools to automate routine tasks and identify opportunities to improve operational efficiency.

Requirements

What you’ll need

3+ years of administrative experience supporting C-level executives
Experience in a start-up or scale-up environment preferred
Event planning and office management experience is a plus
Excellent organizational and communication skills
Proven ability to prioritize tasks, manage multiple projects, and work efficiently
Proficient with Microsoft Workspace, Confluence, and Atlassian tools
Comfortable using AI tools (e.g., Claude, Copilot, automation platforms) to streamline workflows, enhance productivity, and improve communication outputs
Proven leadership and discretion in handling confidential information
Ability to work effectively with diverse teams, fostering a supportive and cooperative environment
Bachelor’s degree in Business Administration, People Operations, or related fields is preferred

Benefits

Comp & perks

Competitive compensation package including base salary, equity, and a full range of benefits and perks

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative experienceevent planningoffice managementtime managementprioritizationproject managementclinical trialsExpanded Accessoperational efficiency

Soft Skills

organizational skillscommunication skillsleadershipdiscretionability to work with diverse teamssupportive environment

Certifications

Bachelor’s degree in Business AdministrationBachelor’s degree in People Operations