Executive Business Partner – CEO

MURAL

Executive Business Partner providing high-touch support to the CEO. Optimizing calendar, managing priorities, and coordinating logistics in a fast-paced environment.

Posted 4/28/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $120,000 - $160,000 per yearWebsite

About the role

Key responsibilities & impact

Ruthlessly manage and optimize the CEO’s calendar end-to-end to optimize time, focus, and impact – including scheduling, prioritization, preparation, and real-time adjustments
Serve as a gatekeeper for the CEO’s time, proactively managing priorities and making decisions where appropriate without requiring constant direction
Coordinate complex domestic and international travel, itineraries, and expense reporting
Coordinate logistics for key meetings, offsites, and events evolving the CEO, ensuring all details (e.g., travel, addresses, timing, materials) are fully verified and accurate, with zero reliance on assumptions
Anticipate needs, risks, and dependencies across both professional and personal contexts to reduce friction and cognitive load
Prepare briefing materials for upcoming meetings and events, ensuring the CEO has the right level of context and clarity on the role she’ll need to play
Provide select personal support tailored to the CEO’s needs, handling sensitive matters with absolute confidentiality and discretion
Independently solve operational and administrative challenges by leveraging available resources (past examples, systems, stakeholders) and bringing 1-2 proposed solutions with tradeoffs when escalation is required
Minimize open-ended escalations by structuring questions with context, recommendations, and next steps – ensuring leadership is reacting to solutions, not diagnosing problems
Autonomously handle strategic requests or projects that may be “thrown over the wall,” without the need for supervision or follow-up
Communicate with senior leaders, external partners, and stakeholders with professionalism, polish, and assertiveness – driving structured communication across all interactions to ensure clear context, decisions, ownership, and follow-through (no open loops)
Ensure timely (within 24 hours) and polished responses to external inquiries, serving as the first line of defense and representation of the CEO’s office
Partner closely with the Chief of Staff to anticipate risks, manage priorities, support high-impact initiatives, and ensure seamless planning, coordination, and communication across the CEO office and EBP team

Requirements

What you’ll need

5+ years experience directly supporting a CEO in a high-performance environment
Proven track record of operating independently and solving problems without excessive escalation – including researching, synthesizing information, and forming clear recommendations
Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning
Demonstrated experiencing leveraging modern tools, technology, systems, and AI to streamline workflows and reduce manual effort – with clear examples of building systems, templates, or automations that eliminate steps and reduce reliance on executive input
Track record of bringing structure to ambiguous situations – organizing information, decisions, and next steps clearly
Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously
High attention to detail paired with the ability to operate with agility and grit under pressure in a fast-paced, dynamic environment
Strong interpersonal skills and the ability to build trust quickly at all levels with internal and external stakeholders
Proven track record of handling confidential and personal information with discretion.

Benefits

Comp & perks

Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationexpense reportingbriefing preparationproblem-solvingworkflow automationinformation synthesisorganizational skillstime managementattention to detail

Soft Skills

judgmentownershipinterpersonal skillstrust buildingagilitygritprofessionalismassertivenesscommunicationdiscretion