IP Patent Paralegal

Muncy, Geissler, Olds & Lowe, P.C.

IP Patent Paralegal supporting MG-IP in U.S. and international patent prosecution.

Posted 5/1/2026full-timeRemote • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Proactively managing docketing, client correspondence, and billing from application filing through issuance.
Assisting in the preparation of patent applications, including proofreading and compiling the necessary documentation and signatures.
Preparing patent prosecution documents for e-filing with the USPTO and ePCT.
Maintaining accurate and organized electronic records, including tracking patent application status and deliverables.
Coordinating with foreign associates and external vendors to obtain foreign filing licenses, priority documents, and formal drawings.
Contributing to ongoing firm processes and team coverage scenarios.
Conducting client correspondence, billing, and status checks, while ensuring compliance with USPTO and MG IP procedures.
Assisting with additional paralegal or administrative projects as needed.
Reviewing EFS and EPAS receipts and updating docketing records.
Verifying completeness and compliance of USPTO filings.
Conducting status checks and reviewing Private PAIR correspondence notifications.
Processing incoming mail and email from clients, foreign associates, and the USPTO.
Opening new matters, preparing reports, maintaining spreadsheets, and supporting general patent-prosecution administrative tasks.

Requirements

What you’ll need

Minimum 3 years of IP experience preferred.
Strong organizational, writing, and proofreading skills with excellent attention to detail.
Ability to work independently in a high-volume, deadline-driven environment.
Must be computer savvy with the ability to navigate and utilize various software applications and digital tools efficiently.
Experience with Asana is a plus.
Proficiency in Microsoft Word, Outlook, and Excel is a plus.
Experience utilizing patent docketing software; CTS is preferred.
Familiarity with USPTO and WIPO platforms, including Patent Center and ePCT.
Ability to lift and carry at least 20 lbs.
High school diploma or GED required; college degree is a plus.

Benefits

Comp & perks

Comprehensive benefits package
Casual yet professional environment

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

patent application preparationpatent prosecution documentsdocketingproofreadingcompliance verificationstatus checksbillingreport preparationdata organizationadministrative support

Soft Skills

organizational skillswriting skillsattention to detailindependenceability to work under deadlinescommunication skills

Certifications

high school diplomaGEDcollege degree