Administrative Assistant – Pre-Construction

Mullins Mechanical

. Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.

Posted 4/29/2026full-timeRemote • Alabama, California, Florida, Kentucky, Maryland, New Mexico, North Carolina, North Dakota, Ohio, South Carolina, Tennessee, Texas, Utah, Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.
Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.
Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.
Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.
Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.
Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.
Maintain preconstruction filing systems in accordance with company standards.
Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.
Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.
Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.
Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.
Ability to work remotely and manage work load in an independent environment.

Requirements

What you’ll need

Excellent organizational, documentation, and time-management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills to interface with internal teams, vendors, subcontractors, and clients.
Proficiency in Microsoft Office applications; familiarity with construction software such as estimating platforms, Procore, and Bluebeam is a plus.
Strong attention to detail and problem-solving skills.
Ability to work in a fast-paced, deadline-driven preconstruction environment.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Mullins Mechanical Website LinkedIn All Job Openings 51 - 200 employees Manufacturing
Construction
HVAC Mullins Mechanical is a company with extensive experience in the mechanical industry, specializing in a variety of services such as design-build applications, piping systems, HVAC, plumbing installations, boiler and chiller systems, equipment installation and rigging, metal fabrication, ASME code services, and fire protection. Their focus is on providing high-quality solutions for industrial, chemical, utility manufacturing, automotive distribution, and food and beverage sectors. With a commitment to client satisfaction and efficient project execution, Mullins Mechanical prioritizes building long-term partnerships with their clients. Administrative Assistant – Pre-Construction 🔥 9 minutes ago 🏈 Alabama, California, +12 more states – Remote 💵 $55k - $75k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide administrative support to the Preconstruction team, including estimators, preconstruction managers, and department leadership.
Collect, organize, and maintain preconstruction documentation such as bid invitations, vendor and subcontractor quotes, material takeoff reports, estimate documentation, and scope documents.
Assist with bid and proposal preparation, including compiling exhibits, narratives, schedules, and other required documents.
Maintain a complete Preconstruction Calendar to track bid due dates, addenda, clarifications, and submission requirements across multiple projects.
Utilize Building Connected Software to coordinate communication with vendors, subcontractors, suppliers, and internal teams to collect pricing, qualifications, and required pre-bid documentation.
Utilize Salesforce Software to assist with input and maintenance of data in estimating, project management, and document control systems.
Maintain preconstruction filing systems in accordance with company standards.
Support handoff from preconstruction to operations by organizing estimate summaries, scope clarifications, assumptions, and project start-up documentation.
Prepare meeting materials, agendas, and notes for preconstruction meetings as needed.
Assist with reporting and tracking of preconstruction metrics such as bid volume, win/loss data, and workload forecasting.
Perform general administrative duties including scheduling, correspondence, document formatting, and internal coordination.
Ability to work remotely and manage work load in an independent environment. 🎯 Requirements
Excellent organizational, documentation, and time-management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills to interface with internal teams, vendors, subcontractors, and clients.
Proficiency in Microsoft Office applications; familiarity with construction software such as estimating platforms, Procore, and Bluebeam is a plus.
Strong attention to detail and problem-solving skills.
Ability to work in a fast-paced, deadline-driven preconstruction environment. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Administrative Assistant 🔥 1 hour ago Aptive Resources 501 - 1000 🏛️ Government Website LinkedIn All Job Openings Administrative Assistant providing operational and administrative support to Veterans Health Administration's Healthcare Technology Management. Interacting with various stakeholders to ensure efficient program operations. 🇺🇸 United States – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Senior Administrative Assistant 🔥 23 hours ago Starbucks 10,000+ employees 👥 B2C 🛒 Retail Website LinkedIn All Job Openings Senior administrative assistant supporting executive leaders at Starbucks. Organizing travel, meetings, and providing resources for onboarding new partners. 🇺🇸 United States – Remote 💵 $29 - $49 / hour 💰 Post-IPO Equity on 2024-07 ⏰ Full Time 🟠 Senior 📋 Administrative Assistant 🦅 H1B Visa Sponsor Senior Paralegal, Back-Office Manager 🕒 2 days ago Exemplar Companies, PBC 11 - 50 🤝 B2B 📋 Compliance 💸 Finance Website LinkedIn All Job Openings Senior Paralegal & Back-Office Manager at Valiant Funds supporting legal operations and investment offerings with focus on corporate governance and securities matters. 🇺🇸 United States – Remote 💵 $80k - $100k / year ⏰ Full Time 🟠 Senior 📋 Administrative Assistant Administrative Assistant 🕒 4 days ago Law School Admission Council (LSAC) 201 - 500 📚 Education 🤝 Non-profit 👥 B2C Website LinkedIn All Job Openings Administrative Assistant providing support to the General Counsel and legal team at LSAC. Involving administrative duties, project management, and maintaining confidentiality. 🇺🇸 United States – Remote 💵 $28 - $34 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant Administrative Assistant / Case Manager 🕒 4 days ago CASA DE LA FAMILIA 11 - 50 🤝 Non-profit 🌍 Social Impact Website LinkedIn All Job Openings Administrative Assistant supporting managers and employees at Nogales Psychological Counseling. Responsible for organizing office tasks and ensuring smooth day-to-day operations remotely. 🇺🇸 United States – Remote 💵 $12 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant 🗣️🇪🇸 Spanish Required View More Administrative Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

document managementbid preparationdata inputreportingworkload forecastingtime managementproblem solvingorganizational skillsattention to detail

Soft Skills

communicationinterpersonal skillsindependent workmulti-taskingteam collaboration