Scheduling & Administrative Coordinator

MT Associates, LLC

Scheduling & Administrative Coordinator coordinating accessibility services and supporting operations for MT & Associates. Focused on managing logistics, client communication, and continuous improvement with a small team.

Posted 4/28/2026full-timeSt. Louis • Montana • 🇺🇸 United StatesMid-LevelSenior💰 $47,000 - $53,000 per yearWebsite

About the role

Key responsibilities & impact

Manage scheduling logistics, communicate regularly with clients and service providers
Support recruiting and internal initiatives
Help build, document, and improve systems that keep the business running smoothly
Gather service details from customers and coordinate interpreting/captioning requests
Schedule services with contractors and providers via phone, email, text, and scheduling platforms
Ensure projects are delivered on time, within scope, and with high quality
Support customer satisfaction and retention efforts
Participate in Standby scheduling support
Coordinate and schedule interpreting services (remote, onsite, or post-production)
Recruit interpreters, captioners, and other accessibility providers
Conduct contractor interviews and onboarding
Assist with pickup and drop of mail/equipment shipments
Assist with website updates, newsletters, and recruiting/marketing materials
Develop and maintain Standard Operating Procedures (SOPs) and specification sheets
Provide general administrative support and other duties as assigned

Requirements

What you’ll need

Bachelor’s degree (preferred)
Experience in accessibility or interpreter scheduling (preferred)
Strong skills in Microsoft Office and project management
Remote work environment, required to report in person periodically
Located in St. Louis Metro Area (required)
Possess active security clearance, experience in marketing and recruiting is a plus
Confident participating in video calls with your camera on

Benefits

Comp & perks

401(k)
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Vision insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementscheduling logisticsaccessibilityinterpreter schedulingcustomer satisfactionStandard Operating Procedures (SOPs)document management

Soft Skills

communicationorganizationalcustomer serviceteam collaborationproblem-solving

Certifications

Bachelor’s degreeactive security clearance