Assistant Project Manager – Mechanical

MSS Solutions, LLC

Administrative Assistant providing day-to-day support for the Operations and Mechanical team at MSS Solutions, LLC. Involves scheduling, documentation, and communication with staff and vendors.

Posted 7/22/2026full-timeWinston-Salem • North Carolina • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in MS Office and effective communication skills. Capable of coordinating logistics, managing schedules, and supporting project teams in a construction environment.

Highest-signal resume keywords

MS Office ProficiencyWritten And Verbal CommunicationAdministrative SupportMechanical Systems KnowledgeTravel Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

MS ExcelMS WordMS PowerPointMS SharePointTime And Attendance ManagementSubmittal ManagementPO Inventory TrackingMeeting Minutes DocumentationEquipment Order TrackingBackground Check Compliance

Soft Skills

Positive RepresentationEffective CommunicationTeam CollaborationProblem SolvingCustomer Interaction

Industry Keywords

ConstructionMechanical SystemsLabor CoordinationProject SupportLogistics Management

About the role

Key responsibilities & impact

Day-to-day administrative support for the Operations and Mechanical team.
Distribute weekly labor schedule and crew list.
Provide crew list updates and travel information weekly to payroll and HR.
Organize and prepare, and attend multiple weekly meetings, responsible for meeting minutes and follow-up.
Provide support to field staff for Time & Attendance, expenses, PTO, etc.; assist in general troubleshooting.
Coordinate travel arrangements for Charlotte Mechanical Construction per company guidelines/policy.
Assist Labor Coordinator in acting as a liaison between labor agencies and the project teams to fulfill project needs.
Establish solid communication with all staff, both field and corporate, customers, and vendors.
Assist with the submittal management process and track equipment orders.
Ensure all logs are correct and up to date.
Support Warehouse by tracking PO inventory (daily function), recording incoming shipping dates, receiving dates and bin locations.
Assist with Closeout documentation.
Track and follow up with subcontractors and equipment vendors for warranty dates when required.
Capture Lessons Learned and share with the project team for estimating purposes.
Other such duties and responsibilities as needed.

Requirements

What you’ll need

Demonstrated proficiency in MS Office (excel, word, PowerPoint, SharePoint), and basic Windows environment.
Knowledge of Mechanical Systems and construction is a plus.
Demonstrated competence in written and verbal communication skills.
Ability to positively represent the company and communicate with others at varying technical levels.
Must successfully pass a background check & drug test.

Benefits

Comp & perks

Medical/Dental/Vision Insurance
401k with Employer Contributions
PTO
Paid Holidays
Employee Assistance Program
Long-term Disability
Short-term Disability
Flexible Spending Plan
Health Savings Plan