support the AVP of Marketing and their team in the US Respiratory Organization
General Secretarial/Clerical duties constitute approximately 50% of job responsibilities
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments
Works in teams or independently as needed and as relevant to complete work assignments and various tasks
Assists team with designated tasks on a prioritized basis and problem solves when appropriate
Encourages self-sufficiency and trains team members as appropriate
Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements
Looking proactively through calendars and identifying and communicating conflicts
Completing complex/international travel expense reports in a timely fashion
Communication Skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow
Respects the importance of maintaining confidentiality and appreciation of professionalism
Assists with interview scheduling and on-boarding of new hires
Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills
Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software
Occasionally coordinates special projects.
Periodic travel – 5%

Requirements

Required: High School Diploma
Preferred: Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)
Minimum of (8) years Administrative Assistant experience
Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)
Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
Ariba/Concur experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within Ariba
Experience scheduling complex travel arrangements including multi-leg domestic and international travel
Demonstrated experience with processing Visas/Passports
Advanced secretarial/clerical abilities with a history of high performance
Documented experience as a strong performer in current and past positions
Ability to handle and prioritize a large number of simultaneous assignments
Experience with event planning and coordination
Extraordinary attention to detail
Outstanding communication and people skills
Experience with financial and budget tasks.

Benefits

medical, dental, vision healthcare and other insurance benefits (for employee and family)
retirement benefits, including 401(k)
paid holidays
vacation
compassionate and sick days

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

administrative assistant experienceexecutive administrative experiencecalendar schedulingtravel arrangementsexpense report processingreport developmentanalytical abilityproblem-solving skillsevent planningfinancial and budget tasks

Soft skills

communication skillsattention to detailself-sufficiencyteam collaborationindependent judgmentcreativityprioritizationconfidentialityprofessionalismpeople skills

Certifications

High School DiplomaCertified Administrative ProfessionalProject Management Professional CertificationProfessional in Human Resources Certification