mph beauty

Administrative Assistant

• Serve as the CEO's trusted partner, helping maximize her time and effectiveness.
• Own complex calendar management, scheduling, and meeting logistics across internal and external stakeholders.
• Anticipate scheduling conflicts and proactively solve problems before they arise.
• Coordinate domestic and international travel arrangements, itineraries, and expense management.
• Prepare meeting agendas, materials, presentations, and follow-up action items.
• Track priorities, deadlines, and key deliverables, ensuring nothing falls through the cracks.
• Assist with presentations, strategic initiatives, and special projects as assigned.
• Act as a liaison between the CEO and internal teams, board members, investors, external partners, and vendors with professionalism and discretion.
• Handle highly confidential information with the utmost integrity and sound judgment.
• Become an extension of the CEO by anticipating needs, staying ahead of priorities, and proactively removing obstacles.
• Own the day-to-day operations of the LA office, ensuring it is organized, welcoming, and operating efficiently.
• Serve as the primary point of contact for building management, facilities, vendors, and office service providers.
• Manage office supplies, kitchen inventory, equipment, shipping, mail, and office maintenance.
• Ensure conference rooms, common areas, and workspaces are organized, stocked, and presentation-ready.
• Coordinate employee onboarding logistics, workspace setup, office access, and supplies.
• Support employee experience initiatives including celebrations, birthdays, team lunches, gifting, and culture-building activities.
• Maintain office policies, directories, and operational processes.
• Identify opportunities to improve office operations and implement systems that increase efficiency.
• Play a key role in identifying and evaluating our next office space.
• Coordinate with commercial brokers, landlords, designers, contractors, and vendors throughout the office selection and build-out process.
• Manage project timelines, budgets, and logistics related to the office move.
• Partner with leadership to create a workspace that reflects the mph brand and supports collaboration and creativity.
• Lead planning and execution of the office relocation with minimal disruption to the business.
• Help keep leadership and cross-functional teams organized around priorities, timelines, and deliverables.
• Coordinate quarterly company offsites, leadership meetings, team events, and internal gatherings.
• Assist with company-wide communications and meeting logistics.
• Support cross-functional initiatives and jump into projects wherever needed.
• Become the go-to person for solving problems, coordinating details, and ensuring the business runs smoothly behind the scenes.

Executive Assistant – Office Manager