Proposal Coordinator

MPF Federal, LLC

Proposal Coordinator supporting full lifecycle of proposal development while contributing to content and digital enablement efforts. Blending proposal coordination and writing with compliance management in a fast-paced environment.

Posted 5/1/2026full-timeMONTGOMRY VLG • Maryland • 🇺🇸 United StatesJuniorMid-Level💰 $62,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Support the full proposal lifecycle from pre-RFP through submission
Develop and maintain proposal schedules, compliance matrices, and outlines
Coordinate proposal activities including kickoff meetings, color reviews, and final production
Track deliverables, manage deadlines, and ensure timely submission of all proposal volumes
Facilitate data calls and consolidate inputs from SMEs, subcontractors, and stakeholders
Assist in coordinating editing, formatting, graphics, and desktop publishing
Write, edit, and proofread proposal content, including technical and past performance sections
Develop compelling messaging aligned to win themes, client requirements, and evaluation criteria
Ensure quality, consistency, compliance, and clarity across all deliverables
Translate complex technical information into clear, engaging, and persuasive content
Analyze RFPs, RFIs, and RFQs to ensure full compliance with solicitation requirements
Maintain organized document repositories (SharePoint, proposal libraries, etc.)
Ensure version control, formatting consistency, and adherence to proposal standards
Support opportunity tracking, pipeline management, and market research
Contribute to RFIs, white papers, and pre-proposal efforts
Use AI tools (e.g., ChatGPT, Claude) to support content development, research, and proposal strategy
Identify opportunities to automate repetitive tasks and improve proposal workflows
Serve as liaison between Proposal Managers, Capture teams, SMEs, and subcontractors
Communicate timelines, risks, and status updates to leadership and stakeholders

Requirements

What you’ll need

2–8+ years of experience in proposal coordination, proposal writing, or business development support
Experience supporting federal government (GovCon) proposals preferred
Strong understanding of the RFP lifecycle and compliance requirements
Excellent writing, editing, and proofreading skills
Strong organizational skills with the ability to manage multiple deadlines
Experience working in fast-paced, deadline-driven environments
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
Experience with Shipley Method or similar proposal processes preferred
Familiarity with tools such as SharePoint, Zoho, or other proposal platforms (e.g., Loopio) preferred

Benefits

Comp & perks

Competitive salary
Medical benefits
Paid time off
Holiday pay
Equal Opportunity Employment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal writingproposal coordinationcompliance matriceseditingproofreadingcontent developmentRFP analysismarket researchpipeline managementautomation of workflows

Soft Skills

organizational skillscommunicationtime managementcollaborationattention to detailproblem-solvingadaptabilitycreativitypersuasive writingstakeholder engagement

Certifications

Shipley Method certification