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About the role
Key responsibilities & impact- Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
- Handle sensitive information with the highest degree of discretion.
- Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.
- Support execs across US + EU time zones.
- Coordinate internal and external meetings.
- Plan logistics and events for team and exec offsites and work weeks.
- Build relationships within the organization.
Requirements
What you’ll need- 5+ years of administrative experience in a technology company or multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.)
- Experience in coordinating with sensitive, high stakes external teams
- Attention to detail, manage ambiguity, and foster a team culture.
- Strong written and verbal communication skills.
- Great at taking initiative and solving problems.
- Experience with Google Suite
- Commitment to our values:
- Welcoming differences
- Being relationship-minded
- Practicing responsible participation
- Having grit
Benefits
Comp & perks- Generous performance-based bonus plans to all eligible employees - we share in our success as one team
- Rich medical, dental, and vision coverage
- Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
- Quarterly all-company wellness days where everyone takes a pause together
- Country specific holidays plus a day off for your birthday
- One-time home office stipend
- Annual professional development budget
- Quarterly well-being stipend
- Considerable paid parental leave
- Employee referral bonus program
- Other benefits (life/AD&D, disability, EAP, etc. - varies by country)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel managementexpense reportsadministrative tasksevent planninglogistics coordination
Soft Skills
attention to detailproblem solvinginitiativecommunication skillsrelationship buildingdiscretionteam culture