Executive Assistant
Motive
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇰 Pakistan
Visit company websiteJob Level
JuniorMid-Level
About the role
- Schedule, maintain, and update executives' calendar appointments.
- Arrange travel and register executives/staff as needed for meetings and conferences.
- Work with administrative staff and back up as needed.
- Act as the point of contact between the executives and internal/external clients.
- Plan and arrange executive/team offsites and events.
- Maintain senior management calendars, schedule appointments and conference calls, prepare itineraries, make travel arrangements, and support special projects as requested.
- Compose and prepare memos, letters, and other correspondence; conduct comprehension and grammar reviews as needed.
- Maintain organization charts and email distribution lists.
- Assist with preparation of meetings - booking conference rooms and scheduling conference calls.
- Effectively prepare and edit presentation materials, using templates, layouts, and formatting.
- Prepare reports by collecting and analyzing information.
- Uphold a strict level of confidentiality.
- Prepare internal and external corporate documents for team members and industry partners.
Requirements
- Graduation / College Degree.
- 2+ years of experience as an EA in a startup environment.
- Excellent written and verbal communication skills.
- Great time management and organizational skills.
- Amazing attention to detail.
- Able to handle high levels of pressure and stress.
- Able to manage continuous change and shifting priorities.
- Able to handle interruptions without losing focus on the prior task at hand.
- Maintains a high level of confidentiality.
- Embodies core company values.
- Ability to prioritize inquiries and communicate them to the Executive.
- Proficiency in MS Excel.
- Proficiency in MS PowerPoint.
Benefits
- Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel arrangementsmemo compositionreport preparationpresentation editinginformation analysis
Soft skills
written communicationverbal communicationtime managementorganizational skillsattention to detailstress managementadaptabilityfocusconfidentialityprioritization
Certifications
College Degree