Administrative Assistant – Affirmative Action for Women

Motiva

Assisting in administrative tasks and financial processes at Motiva, a mobility infrastructure company. Working with suppliers and maintaining documentation.

Posted 6/11/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Monitor and record payment flows to suppliers and subcontractors, and track contractual deadlines, insurance and guarantees, ensuring updates and alerts for relevant expirations;
Record and follow up on contractual notifications and formal communications, and manage and organize documents, schedules, meeting minutes and reports;
Schedule meetings, organize agendas, prepare minutes and follow-ups;
Support tracking of requests, project statuses and deadlines with the involved teams;
Assist governance activities, such as consolidating information for committees and executive forums;
Organize, update and maintain files in cloud storage environments (SharePoint or similar);
Consolidate information for management reports and develop monitoring and control indicators;
Assist in updating control spreadsheets and databases;
Interface with corporate areas to provide operational support (finance, contracts, procurement, HR, etc.), when applicable.

Requirements

What you’ll need

Currently enrolled in a bachelor’s degree program in Administration, Engineering, Economics or related fields
Intermediate knowledge of Microsoft Office, with emphasis on Excel and PowerPoint
Experience with cloud document storage and management tools (SharePoint or similar)
Previous experience in administrative routines involving tracking processes, measurements and/or payments to suppliers
Collaborative, proactive profile with the ability to work on multiple demands
Basic knowledge of contract management
Familiarity with PMO routines or project control
Understanding of cost control
Experience preparing reports and simple monitoring/control indicators
Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Benefits

Comp & perks

Medical and hospital care
Dental care
Life insurance
Meal or food allowance
Transportation allowance or on-site parking
Private pension plan
Extended parental leave: 180 days maternity and 20 days paternity
Childcare assistance
Wellhub (Gympass)
Birthday day off
Profit sharing (PLR)
Flexible working hours policy, and more

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementcost controlreport preparationmonitoring indicatorsadministrative routinestracking processesdatabase managementcloud document storageExcelPowerPoint

Soft Skills

collaborativeproactiveorganizationalcommunicationmultitasking